What are the responsibilities and job description for the Construction Office Manager / Executive Assistant position at RUBICON Construction & Engineering?
Company Description
RUBICON Engineering Services LLC, a Service Disabled Veteran Owned Small Business (SDVOSB), provides comprehensive construction and engineering solutions across Aviation, Municipal, Federal, Private, and Commercial markets. As a fully capable firm, RUBICON delivers expertise in design-bid-build, design-build, specialty engineering, construction management, and facilities support services. With a client-focused approach, we excel in offering tailored solutions to meet project-specific needs. Our commitment to excellence ensures the successful delivery of infrastructure and building projects.
Role Description
RUBICON is seeking a detail-oriented and highly organized Construction Office Manager / Executive Assistant to join our team in Mount Juliet, TN. This is a full-time on-site role responsible for managing daily office operations, assisting leadership with administrative tasks, maintaining office equipment, coordinating construction project documentation, and ensuring efficient communication across departments. The role also involves providing exceptional customer service to clients and stakeholders.
Qualifications
- Strong Communication and Customer Service skills for interacting with clients, teams, and external stakeholders.
- Proficiency in Administrative Assistance and Office Administration to efficiently manage schedules, meetings, and project documents.
- Familiarity with Office Equipment and the ability to troubleshoot basic operational issues for smooth office functionality.
- Highly organized and detail-oriented with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and knowledge of construction-related software is a plus.
- Previous experience in the construction or engineering industry is preferred.
- Bachelor's degree in Business Administration, Construction Management, or a related field is advantageous.