Member Records Processing Clerk

SUMMARY

Under direct supervision, performs a variety of general clerical duties to maintain Member records, maintain member Farm Service Agency (FSA)files for eligibility for farm program benefits, and support the efficient operation of Legal Department.

REPORTS TO

1. Senior Clerk, Member Records and Lienholder Claims
2. General Counsel

SUPERVISORY AUTHORITY

None

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists Senior Clerk in all matters relating to Member records, FSA eligibility and claims against crops.
2. Compares appropriate data from all pertinent sources (Marketing Agreements, Option Notices, Payee Cards, and other related forms) with original counterpart when received; up-dates data from time to time in accordance with established company procedures; files completed forms in accordance with established procedures.
3. Transcribes data from warehouse rebate notices for payment and checks for claims against rebates.
4. Verifies data print out against source information and makes any required corrections on Payee Data File prior to printing member checks.
5. Assembles multi-check settlements, staples them together and routes checks to mail room.
6. Maintains and monitors Payee File for accounts involving instances of special handling.
7. Sends Payee Account Summary to Members and Cotton Specialists for checking; checks returned Payee Account Summaries, and make changes or corrections as indicated.
8. Monitors and verifies data provided by FSA process with Marketing Agreements and Option Notices; requests Cotton Services staff make necessary changes in grower-member and/or landlord sign up to correct differences. 
9. Verifies eligibility of each farm for participation in Farm Program benefits; immediately notifies Supervisor and appropriate Cotton Service staff of any dissimilarity in eligibility of a farm as set up by Staplcotn from eligibility as determined by FSA.
10. Communicates with State and County FSA offices regarding eligibility and payment limitations of members, landlords, and other payment persons.
11. Maintains and monitors eligibility of member's cotton for Farm Program benefits.
12. Receives and processes offset claims against our members including verifying liens and balances with county FSA offices, communicating information to Cotton Specialists and members, verifying releases by lienholders, and coordinating deductions with the Accounting Department.
13. Maintains FSA file showing name, address and phone numbers of county FSA offices with which we deal.
14. Processes and monitors member deductions for boll weevil eradication and CIC, overseeing payments and directing correspondence to local offices and relevant offices or agency.

OTHER DUTIES

1. Operates word processor.

2. Provides general typing and filing service for General Counsel.

3. Performs other job-related duties as assigned.

EQUIPMENT OPERATION

Typewriter, 10-key desk calculator, FAX machine, word processor, and standard computer keyboard and printer.

RELATIONS WITH OTHERS

1. Cooperates with Cotton Services staff to provide excellent service to grower-members.
2. Cooperates with Accounting Department on all matters affecting member settlement checks.
3. Cooperates with Warehouse Division staff on matters affecting warehouse rebate checks.
4. Performs other job-related duties as assigned.
5. Cooperates with Sales Control Specialist to confirm fixed and committed bales on member accounts. 
6. Exchanges information with State and County FSA Offices regarding Farm Program Benefits, and sometimes deals directly with County FSA office.
7. Cooperates with Information Technology Department in submitting files containing member data required by FSA for the determination of Farm Program benefits.

KNOWLEDGE AND SKILL REQUIREMENTS

1. High School diploma or equivalency.
2. Demonstrates proficiency in general math, oral skills, organizing material and attention to detail.

WORKING CONDITIONS

Environmentally controlled office.