Legal Billing Clerk

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Generates monthly client pre-bills and distributes to attorneys.
• Working with admins and attorneys as appropriate, makes and proofs edits to rates, time transfers, narratives, etc. then creates and distributes final bills to billing attorneys for approval and distribution.
• For e-billing clients, submits bills to third party vendors as soon as final bills are approved by billing attorney; upload text files, track for acceptance and resolves rejections on a routine basis.
• Routinely ensures that all client billing information, including client and matter rate, information, task and activity codes are accurate, current and up to date in billing software.
• Assist with soft cost entry and other disbursement items as needed.
• Assist with matter and billing updates to clients.
• Assist with ad hoc items as requested by the Controller and/or Management Team members.
• Other duties/tasks as assigned.

Required skills:

• Strong attention to detail.
• Interacts with personnel in all levels of the organization in a tactful, cooperative and professional manner.
• Maintains confidentiality.
• Earns the trust and respect of others.
• Works well independently and as a team member.
• Possesses and conveys an outstanding client service approach for both external and internal clients.
• Recognizes that all firm personnel are clients and acts accordingly.
• Maintains high competency levels and a strong work ethic.
• Is self-motivated.
• Takes initiative and is diligent.
• Works effectively under tight deadlines.
• Performs responsibilities in accordance with all firm standards, policies, and procedures.
• Likes dogs and does not take themselves too seriously.
• Position will begin on-site with potential for hybrid.

Education and Experience Requirements:

• An associate degree or relevant work experience will be accepted.
• Excellent interpersonal, written and verbal communication skills are required.
• Proven analytical and problem-solving skills.
• In-depth and broad understanding of and experience supporting applications and databases.
• Strong organizational skills and attention to detail.
• Ability to prioritize workloads.
• Ability to present ideas in a business-friendly language.
• Proficient with accounting and billing software programs.
• Excellent computer skills, proficiency with the entire Microsoft Office Suite, especially Microsoft Excel.
• Extensive database knowledge and experience.
• Advanced knowledge of Cosmolex, e-Billing, or similar account software systems is preferred.