ADMINISTRATIVE SUPPORT SPECIALIST - FRONT DESK

Standard Heating and Air Conditioning, a local, employee-owned company with a strong 52-year tradition, is currently looking for employee owners who want to be part of our team. If you’re looking for a rewarding career and a stable work environment, look no further than Standard Heating and Air.

PRIMARY RESPONSIBILITIES:

• Endorse and comply with all Standard Heating and Air Conditioning’s Safety policies and initiatives.
• Support and encourages an Employee Owner culture.
• Answer the telephone, direct calls, take and deliver messages in a fast-paced environment.
• Provide support for multiple departments.
• Prepare, process, and distribute administrative documents and forms.
• Data Entry into databases across multiple departments, including the ability to schedule and track jobs bidding progress.
• Accurately order supplies for the office.
• Maintain administrative files in an accurate, organized, and timely manner.
• Communicate with General Contractors, Sales Estimators, and Vendors.
• Maintains a high level of confidentiality.
• Other duties as assigned.

QUALIFICATIONS:

• Superior interpersonal skills and the ability to work well with all levels of internal and external staff, management, customers and vendors.
• Must be able to work independently and without regular supervision.
• Must be able to learn and effectively operate Standard’s computers and software. (Microsoft Office, Adobe, Spectrum and various software/apps)
• Flexible, strives in a versatile and fast paced environment.
• Must have good public relations skills.
• Ability to identify and solve problems in a timely manner; develop action plan.
• Skilled in dealing with frequent changes and managing high demands.
• Must be highly accurate, organized, and have a strong attention to detail.
• Must be willing to perform other duties as needed.

PHYSICAL REQUIREMENTS:

• Requires working indoors in environmentally controlled conditions.
• Requires the ability to operate telephones, computers, fax machines, copy machines, and other office equipment.
• Be able to operate the computer and use Microsoft software.
• Requires wearing safety equipment if required.
• Requires being able to sit for long periods of time, bend, stoop, kneel as needed, and lift up to 50 lbs.

It is the policy of Standard Heating and Air Conditioning, as an equal opportunity employer, to attract and retain the best qualified candidate available, without regard to race, color, religion, natural origin, gender, sexual orientation, age, disability, or veteran status.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person