What are the responsibilities and job description for the Controller /Office Manager position at Stan McNabb Chevy Cadillac of Columbia?
The Automotive Office Manager/Controller is the "financial backbone" of the dealership. This dual-function role is responsible for maintaining accurate financial records, overseeing the accounting office, and ensuring all administrative processes run efficiently to support sales and service departments.
Key Responsibilities
- Financial Oversight & Reporting
- Prepare and interpret complete monthly financial statements according to manufacturer (OEM) formats and timeframes.
- Conduct month-end, quarterly, and year-end closings, ensuring all journals and schedules are reconciled.
- Provide daily operating control (DOC) reports to the General Manager to track trends and performance.
- Cash & Asset Management
- Manage the payoff of vehicle floor plans and coordinate with bank representatives.
- Oversee daily bank deposits, cash flow forecasting, and petty cash controls.
- Coordinate physical vehicle and parts inventory audits regularly.
- Compliance & Internal Controls
- Ensure compliance with all state and federal regulations, including tax reporting, payroll taxes, and DMV documentation.
- Audit balance sheets and general ledger accounts to prevent fraud and ensure data accuracy.
- Personnel & Administrative Leadership
- Recruit, train, and supervise office staff (AP/AR, billing, title clerks).
- Oversee payroll processing, employee benefit payments, and confidential HR files.
- Streamline office workflows and manage vendor relationships for supplies and equipment.
Required Qualifications
- Experience: 3–5 years of experience in an automotive dealership accounting office.
- Education: Bachelor’s degree in Accounting or Finance is often preferred, though significant dealership experience may substitute.
- Technical Skills: Proficiency in Dealership Management Systems (DMS) such as Dealertrack.
- Soft Skills: High level of urgency, attention to detail, and the ability to maintain professional discretion with sensitive financial data.
Preferred Certifications
Including these can attract higher-tier candidates:
- NADA Dealership Office Management Certification: Focuses on dealership-specific best practices.
- AMI Accredited Automotive Office Manager: Designed specifically for administrative leaders in the industry.
- Notary Public: Often required for vehicle title and registration processing.
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Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person