Bookkeeper

INTERVIEWS MAY BE CONDUCTED BEFORE JOB POSTING CLOSES

Must be able to be bonded for this position. 

JOB DESCRIPTION:

School Bookkeeper

QUALIFICATIONS:

• High School diploma
• College degree preferred
• Experience in Accounting, Bookkeeping or demonstrated competence in related field to include secretarial experiences
• Knowledge of computer operations and accounting procedures preferred.
• Understanding of the responsibilities assigned to all school staff
• Personal characteristics necessary for working effectively with school personnel, students, and members of the community

PERFORMANCE RESPONSIBILITIES:

• Prepares Follows all Kentucky Redbook for Accounting Guidance, as well as all other federal, state, and local policies and procedures. 
• Receipts, deposits, disburses and records all monies received by the school, and keeps an accurate ledger from which a monthly balance and an annual audit can be made.
• Verifies the reconciliation of bank statements and prepares necessary adjusting journal entries
• Posts receipts and disbursements to activity accounts; generates monthly/annual reports.
• Prepares change boxes, gate receipts, and other financial documentation as required for school events as necessary
• Prepares accounts, correspondence, and reports for the principal and maintains a correspondence file
• Maintains copies of all financial records for the school principal.
• Provides limited secretarial services as necessary.
• Helps in monitoring and maintaining records during school emergencies and emergency drills
• Prepares documentation in event of financial or catastrophic loss
• Helps prepare and process workers comprehensive claims.
• Provides assistance to school departments and activities.
• Assists in preparing the annual budget.
• Gathers and distributes information/data to and from Central Office personnel, school administrators, faculty and staff, parents and students.
• Coordinates and prepares rental contracts for high school facilities.
• Oversees material and communications sent through the district’s internal courier system.
• Maintains records on substitute list, sick leave verification, and time records. 
• Processes teacher purchase requests from approved purchase orders and initiates payment of all bills as approved by the Principal.
• Maintains confidentiality of students and/or staff.
• Requests clarification to rules and guidance from state and local policy as necessary.
• Notifies the Principal and Director of Finance of any possible concerns related to financial information. 
• Other duties as assigned by the building principal and Superintendent/designees

EVALUATED BY:

Building Principal with input from Director of Finance

TERMS OF EMPLOYMENT:

Days and salary pursuant to district salary schedules.

JOB REQUIREMENTS:

Strictly adheres to the Kentucky Certified Code of Ethics (704 KAR 20:680)

Must be able to be meet and maintain all requirements to become and maintain status of bonded employee

Work is performed while standing, sitting and/or walking

Requires the ability to communicate effectively using speech, vision, written language, and hearing

Requires the use of hands for simple grasping and fine manipulations

Requires the ability to lift, carry, push or pull light objects and students up to 25 lbs.

Job Class:  7775                    

Original Date:  7/1/14          

Revision Date(s):      

Archive Date: