Executive Assistant (Hybrid, NY, NY)

Executive Assistant (Hybrid, NY, NY)

We are looking for an Executive Assistant for a large, global B2B high-tech company. This role will support SVP of Enterprise & Field Marketing. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. .

This is a 11 month contract (Extension possible). 40 hours per week, Onsite role at NY Office Location. This is a W-2 employee position at Stage 4 Solutions. Health benefits and 401K are offered. Must be Comfortable working 2-3 days a week at 50 Hudson Yards, NY Office Location

Responsibilities:

• Manage and maintain the SVP's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for meetings, such as booking conference rooms, setting up video conferencing, and ensuring necessary materials are available.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.
• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide regular updates to the SVP.
• Assist in organizing and coordinating events, such as conferences, webinars, and team-building activities.
• Manage event logistics, including venue selection, catering, and guest lists.

Requirements:

• 5 years of experience in providing Admin and meeting coordination support in a fast-paced technology Company.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• This role requires a high level of discretion, as you will be handling sensitive and confidential information
• Bachelor's degree in Business Administration, Communications, Marketing, or a related field preferred.

Please submit your resume to our network at https://www.stage4solutions.com/careers/ (apply to the Executive Assistant (Hybrid, NY, NY) role).

Please feel free to forward this job post to others you think may be interested.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates' qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation: $45/hr - $50.92/hr

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