Administrative Assistant

Now hiring Administrative Assistant
Location: Nashville, TN
Salary: $50,000.00 - $57,000.00 per year
Schedule:Monday - Friday | 1st Shift

You're the "How Did That Get Done?" Person-And We Love That

You're the office magician, no wand, just great skills. Join us as a Administrative Assistant in Nashville where your organizational powers, quick thinking, and can-do attitude turn every "uh-oh" into "all set."

Requirements

• Previous executive administrative or C-suite support experience required
• Exceptional organizational and time management skills
• Excellent written, verbal, and interpersonal communication skills
• Professional phone etiquette and customer service skills
• Strong attention to detail and ability to maintain confidentiality
• Self-motivated with the ability to anticipate needs and work independently
• Proficiency with Gmail and Google Workspace (Docs, Sheets, Calendar, Drive)
• Experience using Canva or similar graphic design software
• Familiarity with social media platforms and digital marketing preferred
• Strong multitasking, problem-solving, and prioritization skills
• Valid driver's license and ability to travel locally for business-related tasks
• Ability to lift and transport up to 25 lbs of marketing or event materials
• Professional business attire required

Job Duties

• Manage executive calendars, meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including agendas and supporting materials
• Monitor, prioritize, and respond to executive email correspondence
• Perform data entry, filing, document management, and maintain organized records
• Answer and direct incoming calls while providing exceptional customer service
• Provide day-to-day administrative support to executive leadership
• Create marketing materials, presentations, flyers, brochures, and social media content using Canva
• Support marketing campaigns, email communications, and branding initiatives
• Deliver marketing materials to properties, install or retrieve signage, and assist with listing preparation
• Attend networking events, open houses, client appreciation events, and company functions as needed
• Maintain confidentiality and proactively identify solutions to support executive operations
• Perform additional administrative and operational duties as assigned

Benefits:

• Solid Pay. Earn what you deserve for keeping things running smoothly.
• All the Essentials. Medical, dental, vision, and life insurance that have you covered.
• Everyday Perks. Employee discounts that make your off-hours even better.
• In the Middle of It All. Support the team and make things happen - every day.
• Room to Rise. Build your future in office administration and beyond.

"Staffmark has been very helpful with job placement. They will work with you to get you the job that's right for you. Their assessment tests are easily accessible, and the staff is very friendly." - Office Assistant, Staffmark

Your next great opportunity starts here. Let's make it happen and Apply Now.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.
With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.
Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.