What are the responsibilities and job description for the Staffing Coordinator- Passaic, NJ position at StaffManagement?
Bilingual Staffing Coordinator – Passaic, NJ
Salary: $42,000/year
Schedule: Monday–Friday | 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM (occasional weekends)
Location: Branch Office Role
We are seeking a Bilingual Staffing Coordinator to join our Passaic branch office. This internal, office-based role supports recruiting, onboarding, employee coordination, and daily branch operations while working closely with clients, applicants, and employees in a fast-paced environment.
As the first point of contact for our branch, you will play an important role in creating a positive experience for candidates and employees while ensuring accurate onboarding, recordkeeping, and administrative support.
Responsibilities:
- Professionally greet applicants, employees, and visitors while managing incoming calls
- Administer employment applications and guide candidates through the onboarding process
- Review applications and hiring documentation for accuracy and completeness
- Complete new hire processing, including I-9s, W-4s, direct deposit information, and other required employment documents
- Send and manage employee communications through text messaging platforms and other communication tools
- Create employee badge numbers and complete new hire registrations in company systems
- Maintain accurate employee records and update information in internal HRIS and staffing systems
- Conduct basic and advanced interviews and ensure all onboarding requirements are completed
- Organize and maintain electronic and physical employee files
- Assist with recruiting efforts through job postings, outbound calls, text messaging, referrals, and candidate sourcing
- Maintain candidate records, schedules, and documentation in internal systems and Microsoft Excel
- Order and maintain office supplies while adhering to branch budgets
- Visit client sites as needed to support employees and maintain strong client relationships
- Support team recruiting and placement goals while providing exceptional customer service
Qualifications:
- 1–2 years of customer service, administrative, staffing, recruiting, or office experience
- Bilingual English/Spanish required
- Strong computer skills, including Microsoft Excel and Outlook
- Excellent communication and customer service skills
- Organized, detail-oriented, and able to multitask in a fast-paced environment
- Ability to handle confidential information with professionalism
- Team player with a positive attitude
- Must be authorized to work in the U.S.
- Preferred: Live within 25 miles of Passaic
Why Join Us?
- Supportive team environment
- Opportunity for professional growth and advancement
- Help people find jobs and support local businesses
- Established company with over 30 years of staffing industry experience
- Comprehensive benefits package, including Medical, Dental, Vision, Life Insurance, and Employee Assistance Program (EAP)
- Paid vacation, sick time, and company holidays
Apply today to join our team!
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