What are the responsibilities and job description for the Administrative Assistant position at StaffManagement?
Staff Management Group is seeking a Administrative Assistant for our client in Sayreville, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position.
Schedule:
- 1st Shift: 8AM - 5PM
Pay Rate:
- $20 - $22 / hour
Job Summary:
Seeking a detail-oriented and proactive Administrative Assistant to support day-to-day operations at our office. The ideal candidate will be organized, professional, and capable of handling multiple tasks efficiently in a fast-paced environment. This role is critical to ensuring seamless communication, documentation, and administrative support across departments.
Job Responsibilities:
- Answer and route phone calls, emails, and other correspondence
- Greet visitors, vendors, and customers in a professional manner
- Maintain and organize filing systems—both digital and physical
- Enter and update data in internal systems (e.g., orders, delivery schedules, inventory tracking)
- Assist with preparing invoices, purchase orders, shipping documents, and job tickets
- Coordinate with the production and logistics team for scheduling deliveries and pickups
- Order and maintain office supplies and equipment
- Support HR and accounting functions with basic administrative tasks
- Prepare reports, spreadsheets, and presentations as needed
- Maintain confidentiality of sensitive information.
Job Requirements:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred
- 3 years of experience in an administrative or office support role (construction/manufacturing industry experience is a plus)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Ability to multitask and work independently or as part of a team
- Bilingual (English/Spanish) is a plus
Work Environment:
- Office environment within a manufacturing facility
- Some interaction with warehouse, production, and field staff
- Must be comfortable working in a construction-related business
Additional Information
Staff Management Group is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.
About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution, manufacturing, production, assembly, and clerical positions. Staff Management Group is one of New Jersey’s leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team!
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