Invoicing Specialist

Location: Augusta, ME
Schedule: Full‑Time | Monday–Friday | 8 Hours per Day
Work Arrangement: On‑site required (limited telework may be available after initial performance assessment)

Position Summary

The Invoicing Specialist will be part of the DCM Invoice Team, supporting the timely and accurate payment of provider invoices. This role is responsible for invoice intake and triage, coding invoices in the financial system, facilitating approvals, and assisting with research and problem‑solving for invoices that encounter issues in the payment process.

The ideal candidate is detail‑oriented, comfortable working with financial data and systems, and able to communicate effectively with providers and internal program staff to ensure invoices are processed efficiently and accurately.

Key Responsibilities

• Review provider‑submitted invoices for accuracy, completeness, and compliance
• Perform intake and triage of invoices to confirm they are ready for submission and approval
• Communicate with providers, program managers, and administrators to resolve invoice discrepancies
• Facilitate invoice approvals with Department program managers and administrators
• Code and process invoices in financial systems to ensure timely payment
• Research and resolve invoices that are delayed or experiencing issues
• Examine financial information to detect errors, irregularities, or missing data and take appropriate corrective action
• Maintain accurate documentation and records in electronic filing systems

Required Skills & Qualifications

• General knowledge of financial concepts and financial systems
• Proficiency with Microsoft Excel, Microsoft Word, and PDF documents
• Ability to work effectively with computer systems, electronic filing systems, and standardized Microsoft Windows desktop technology
• Knowledge of methods and techniques related to analysis, work simplification, and data management
• Ability to gather, assemble, calculate, and analyze data and draw valid conclusions
• Strong problem‑solving skills and attention to detail
• Ability to communicate effectively and write clearly and professionally

Work Schedule & Location

• Full‑time, Monday through Friday
• On‑site work in Augusta, Maine is required
• Limited telework may be permitted after an initial performance assessment period, based on business needs and supervisor approval

Benefits

At SSO, we invest in your health, financial security, and professional growth. Benefits include:

• Medical, vision, and dental insurance
• 401(k) with discretionary employer match
• Paid time off and holidays
• Flexible spending accounts
• Additional employee perks

Keywords

Invoicing Specialist, Invoice Processing, Accounts Payable, Financial Systems, Provider Payments, Invoice Review, Financial Analysis, Data Management, Microsoft Excel, Public Sector Finance, Administrative Finance, Augusta ME Jobs