What are the responsibilities and job description for the Project Procurement Specialist – Salt Lake City, UT position at Stadler?
How You Can Make An Impact
The Project Procurement Specialist plays a key role in supporting procurement activities and ensuring the timely delivery of materials and services across multiple projects. This position is responsible for managing purchase orders, coordinating with vendors and suppliers, resolving procurement issues, and maintaining strong supplier relationships. The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate effectively with cross-functional teams.
Key Activities
The Project Procurement Specialist plays a key role in supporting procurement activities and ensuring the timely delivery of materials and services across multiple projects. This position is responsible for managing purchase orders, coordinating with vendors and suppliers, resolving procurement issues, and maintaining strong supplier relationships. The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate effectively with cross-functional teams.
Key Activities
- Create and manage the full life cycle of purchase orders including creation, updates, and confirmations.
- Expedite urgent deliveries and follow up on missing parts or past-due orders.
- Send open order reports to relevant stakeholders.
- Communicate with suppliers regarding contract status and updates.
- Coordinate supplier visits and align with internal stakeholders.
- Represent project buyers in special task forces and initiatives.
- Maintain strong vendor relationships, ensuring clear communication and timely responses.
- Assist with supplier invoicing and resolve discrepancies.
- Prepare purchase requisitions and support documentation requests.
- Conduct data analysis and build presentations for stakeholders.
- Attend materialization meetings and manage follow-up actions.
- Support project logistics and documentation efforts.
- Track and follow up on action items using project management systems.
- Coordinate approvals and logistics activities across departments.
- Identify and escalate tariff-related issues.
- Conduct contract research and support price coordination.
- Support with tactical quoting including cost comparison analysis.
- Provide cross-project support during peak periods or in low-activity phases.
- Support documentation and logistics for specialized project tasks.
- Bachelor's degree in Supply Chain Management, Business, or related field (or equivalent experience)
- 2–5 years of experience in procurement, supply chain, or project coordination
- Strong verbal and written communication skills with a focus on vendor management
- Proficiency in Microsoft Office Suite and procurement systems (e.g., SAP, Oracle)
- Ability to manage multiple priorities and meet deadlines in a dynamic environment
- High communication skills in an international working environment
- Must be fluent in English (both verbal and written). German is a plus!