Finance Associate

Review all invoices for accuracy to ensure invoices have proper backups and signature approvals

Review all invoices to ensure they are ready for payment

St. Vincent de Paul of Greater Baton Rouge is seeking a detail‑oriented Finance Associate to support our mission of serving our neighbors in need through accurate, timely, and mission‑aligned financial operations. This full‑time, exempt position is based in our Administration Department and reports to the Chief Financial Officer (CFO).

This position primarily will be responsible for maintaining record keeping requirements, managing accounts payable, processing sales tax, grant account receivables, accounts payable for all St. Vincent de Paul, paying bills via ACH, writing checks, entry and maintenance of donor CRM, and managing the documentation process and approvals. This position collaborates with the Executive Team, all program directors, Permanent Supportive Housing Manager, and other office staff.

Minimum Qualifications:

Education, Experience & Training:

• Associate’s or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred (High School diploma and 8 years relevant work experience may be substituted)
• 5 years of experience in bookkeeping, accounting, or finance, preferably within a nonprofit organization
• 2 years of CRM database management experience preferred
• Strong background in Grant Funded Accounts Receivable preferred

Other Qualifications:

• Ability to use a computer, copier, fax and other office equipment.
• Must be proficient in accounting software, CRM management , Microsoft Office, and Google Suite
• Familiarity with nonprofit accounting principles and grant tracking
• Strong attention to detail and accuracy in data entry and financial reporting
• Ability and knowledge of processing sales tax
• Possess excellent organizational and time management skills
• Must be able to maintain confidentiality and handle sensitive financial information
• Strong communication skills and ability to collaborate within a team environment is a must
• Ability to work cooperatively with St. Vincent de Paul staff to accomplish mission goals and respect of Catholic Social teachings

Physical Demands:

• Must be able to lift 15 pounds
• Must be able to sit for long periods while working on a computer, or talking with staff and vendors
• Must be able to stoop, lift and bend infrequently during the day

Working Environment:

• In-person
• Office and community environment

ESSENTIAL JOB DUTIES/PERFORMANCE STANDARDS:

Review recurring monthly invoice lists to make sure invoices have been received

• Code bill invoices
• Write checks and have signed. Ensure written checks are in the correct posting period and bank account
• Document on invoices check number and date
• Copy invoices needed for grants; scan documents required for the grant department

Pay bills for all departments

• Make one copy of all checks
• Copy needed invoices before mailing
• Make sure all paid bills have final approval
• Stuff and mail invoice payments
• Assist with entering invoices in the accounting software and SVDP database for Grant Account Receivables

Pay miscellaneous ongoing and one-time expenses

• Ensure on-time payment of monthly expenses, including rental payments

Assists in the preparation and administration of assigned grants financials

• Print out asset reports for grant matches. Maintain an asset acquisition with details.
• Request, pay and print Certificate of Good Standing from the Secretary of State Website when requested
• Maintain annual report filing for Secretary of State for all corporations

Donor CRM Management and Reporting

• Maintain accurate donor records in the CRM
• Enter gifts,pledges,and in-kind contributions daily
• Generate donor reports, giving summaries, segmentation lists, and mailing lists
• Conduct routine database audits to ensure data integrity and consistency

Donor Stewardship & Communications

• Prepare and send donor acknowledgements letters, receipts, and stewardship communications
• Assist with donor recognition materials, impact updates, and newsletters
• Respond to donor inquiries professionally and promptly

Manages, troubleshoots, and facilitates miscellaneous office functions for smooth operation of St. Vincent de Paul services

• Courteously and timely respond to questions about insurance, bills, repairs, cards
• Maintains complete record keeping and filing system on all vendors, invoices, checks written in accordance with the Finance Record Retention Schedule
• Maintain Conference Quarterly spreadsheet with conference provided financial information, ensuring accuracy and required documentation for backup
• Manages special assignments from CFO, COO, and President/CEO
• Oversee postage due account
• Other duties as assigned

This job description is a summary of the essential duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. This job description is subject to change at management’s discretion.

We are an equal opportunity employer and value diversity in our workforce.

We are an E-Verify Program Participant

ADA Compliant: If you require reasonable accommodation please let us know.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you currently working for St. Vincent de Paul of Baton Rouge?
• Have you ever worked for St. Vincent de Paul of Baton Rouge?
• Do you have any relative currently working for St. Vincent de Paul of Baton Rouge?
• Are you able to perform the essential functions of the job in which you are applying for?
• Have you ever been convicted of or pled guilty or no contest to a felony misdemeanor?
• Have you ever been accused of or arrested for physically, sexually, or emotionally abusing a child or adult?
• Date available to work if hired?
• Desired rate of pay?

Experience:

• Acct, Finance, Bus Admin or related / HS 8 yrs exp: 5 years (Required)
• CRM database management: 2 years (Preferred)

Work Location: In person

Salary : $45,000 - $55,000