What are the responsibilities and job description for the Accounting Associate position at St. Vincent de Paul of Baltimore?
Summary
The Accounting Associate is responsible for the timely and accurate administration and accounting of rental and financial assistance payments for housing program participants; grant reporting to funders; and preparing monthly journal entries and reconciliations.
Primary Duties
Rental Assistance Processing and Tracking
The Accounting Associate is responsible for the timely and accurate administration and accounting of rental and financial assistance payments for housing program participants; grant reporting to funders; and preparing monthly journal entries and reconciliations.
Primary Duties
Rental Assistance Processing and Tracking
- Maintains and reconciles rent rolls.
- Completes all rent check requests.
- Issues and mails checks and coordinates with landlords who wish to pick up.
- Communicates with landlords regarding any outstanding balances that the clients may have, and resolves rent payment issues.
- Communicates with clients regarding rent payments.
- Communicates with case managers and other members of the program team regarding clients’ rents.
- Maintains client files regarding rent payments, internal excel spreadsheet of client rent portions, payments and related data and entry of rental information into Salesforce internal database and HMIS.
- Prepares all documents and submissions for billing grants with rental assistance, ensuring timely and accurate monthly grant invoicing, and optimizing grant reimbursement.
- Updates grant tracking reports, monitors spend down on grants with rental assistance.
- Tracks grant payments and follows up with funders on overdue grants to ensure timely rent advances and collection for rental assistance grants.
- Maintains records on Security Deposits, rent payments from clients, and grant submissions and payments.
- Maintains a complete and organized file system for all rental assistance and grant documentation.
- Prepares General Ledger journal entries including in-kind, and indirect costs for assigned programs.
- Prepares reconciliations and journal entries for account corrections and reclassifications.
- Prepares Account Analysis and troubleshoot account balances as needed.
- Works with Program Directors to prepare meal count documentation as backup for submitting online invoices in MARS System for CACFP reimbursements.
- Emails all monthly finance reports with GL detail to program managers.
- Processes all cash receipts through Remote Check Deposit, prepares cash deposits as needed, and takes deposits to the bank when requested.
- Follows up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
- Performs other duties as assigned, within the scope of the position.
Salary : $25 - $28