Campus Logistics Coordinator

About Saint Ursula Academy

Saint Ursula Academy is a vibrant educational community rooted in Catholic faith and the Ursuline values of academic excellence, community, respect, and service. We are committed to nurturing young women of faith, integrity, and courage who are ready to make a positive impact in the world.

Position Summary

Saint Ursula Academy is seeking a detail-oriented and highly organized Campus and Facilities Logistics Coordinator. This vital role manages the school’s campus calendar, coordinating all logistics for events and meetings across the campus. The coordinator will ensure that setup, support, and teardown of events are handled efficiently and collaboratively. Additionally, this position provides key logistical support to the Facilities Department and serves as a central point of communication for event-related operations.

Key Responsibilities

• Manage and coordinate all campus events using the FMX scheduling system.
• Communicate detailed event requirements (setup, support, teardown) at least 21 days in advance.
• Act as liaison for internal and external facility usage, including managing contracts and documentation.
• Collaborate with departments including Athletics for gym and field rentals.
• Schedule police detail and crossing guards as needed for events and daily school operations.
• Coordinate communication with faculty, staff, students, and volunteers regarding event logistics.
• Serve as the primary contact for the school’s lunch service, assist during lunch periods, and oversee servery register usage.
• Maintain records for staff and paid student parking; conduct daily campus walkthroughs to identify parking issues.
• Develop weekly maintenance staff schedules, submitted three weeks in advance for approval.
• Manage and direct deliveries across campus to appropriate recipients and locations.
• Provide logistical planning and support for minimester programming, including transportation and room usage.
• Perform other duties as assigned by the Facilities Manager.

Education & Experience

Associate degree OR a minimum of two years of relevant experience in logistics, operations, or facilities coordination.

Knowledge, Skills & Abilities

• Proficient in Google Workspace and Microsoft Office; ability to learn and use FMX and other job-specific software.
• Excellent communication and interpersonal skills.
• Strong project management skills with the ability to initiate and complete tasks independently.
• Highly organized with attention to detail, punctuality, and time management.
• Collaborative team player who can adapt in a dynamic environment.
• Ability to work a flexible schedule, including occasional evenings and weekends.

Join Us:

At Saint Ursula Academy, you'll be part of a passionate and mission-focused team that is shaping the next generation of women leaders. We offer a supportive work culture that values integrity, innovation, and inclusivity, with opportunities to make a meaningful impact every day. If you are passionate about fostering a culture of inclusion and are inspired by our mission to educate and empower young women, we invite you to apply for this impactful leadership role.

To Apply:

All religious denominations are invited to apply. SUA is an equal opportunity employer committed to creating an inclusive and diverse community where differences are valued and celebrated. Please submit a cover letter and resume to Jodi Clever (jclever@saintursula.org). Please use the email subject line: “Campus Logistics Coordinator – Your Name.” Applications will be reviewed on a rolling basis.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $23 - $25