Account Clerk/Bookkeeper

Description

Position: Account Clerk/Bookkeeper

Status: Full-time /non-exempt

Reports to: Director of Operations

Position Summary

St. Thérèse North Catholic Church is seeking a full-time Account Clerk/Bookkeeper to serve our parish and school community. This position is more than administrative in nature; it is a ministry of service that supports the mission of the Catholic Church through responsible financial stewardship and compassionate human resource practices.

The Account Clerk/Bookkeeper manages financial records, payroll, and human resources functions with integrity, confidentiality, and professionalism. This role assists the Director of Operations in ensuring compliance with diocesan policies as well as state and federal regulations, while fostering a welcoming, faith-centered workplace rooted in transparency and care for all employees.

Essential Duties

Bookkeeping & Finance:

• Assist Director of Operations in creating and managing parish and school budget.
• Process accounts receivable and payable and corresponding general ledger entries.
• Create invoices and bills for clients.
• Process payroll.
• Track and monitor financial transactions.
• Enter financial data into accounting software.
• Reconcile all general ledger accounts, including tuition revenue, payroll liabilities, etc.
• Record and reconcile parishioner contributions to general ledger.
• Send annual contribution statements to parishioners.
• Process weekly offertory deposits according to audit requirements.
• Prepare budget and financial reports for Pastor and Finance Council.

Human Resources:

• Coordinate recruitment, onboarding, and orientation for parish and school staff.
• Maintain employee records, contracts, and benefits documentation.
• Administer payroll-related HR functions including benefits, retirement plans, and leave tracking.

Knowledge, Skills and Abilities

• Integrity and discretion in handling sensitive information.
• Ability to work collaboratively with clergy, staff, and volunteers.
• Problem-solving and adaptability in a dynamic parish and school environment.
• Respectful and professional demeanor aligned with Catholic values.
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.
• Excellent communication and interpersonal skills.

Qualifications

• Associate or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Prior experience in bookkeeping and/or HR functions (nonprofit or school setting a plus).
• Knowledge of accounting software (e.g., QuickBooks) and HR systems.
• Commitment to the mission and values of the Catholic Church; practicing Catholic preferred.

St. Therese Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous vacation and sick leaves, plus paid holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.