Administrative Receptionist

Description

Mission: The Mission of St. PJ's Children's Home is to be a safe and loving refuge for children in crisis and to accompany them on their journey to healing and wholeness, breaking the cycle of abuse and neglect one child at a time.

Summary:

As the initial point of contact for any visitor or caller, this position is responsible for extending positive customer service and coordinating communication between the public and employees. Other components of this position include greeting clients/visitors, receiving donations, processing mail, and directing telephone calls. In addition, will provide billing and client care coordination for St. PJ’s Counseling Department. This position is also responsible for billing of insurance claims to insurance carriers and private pay individuals. The Office/Client Care Coordinator is responsible for clear, detailed communication with clinical staff, payers, and clients regarding various insurance-related and payment-related issues. 

Position Responsibilities:

• *Is the primary point of contact for visitors and clients, monitors access to campus, and answers the phone.
• *Perform front desk receptionist duties to include receiving donations and processing the mail
• *Analyze and organize office operations and procedures such as information management, filing system, requisition of supplies and other clerical services.
• *Maintain presentable appearance of lobby, conference room, vending machine area, and mailbox area
• *Purchase and maintain vending machine items 
• *Assist VP of Programs with various communications including the Governing Committee as necessary
• *Draft & distribute agency correspondence as necessary
• *Maintain Standard Operating Procedures for front desk areas
• Provides professional interaction with clients and St. PJ’s staff to provide information on insurance coverage, billing procedures, and accepts payments.
• Provides accuracy in processing claims and validating checks as necessary
• Is a system administrator for AdvancedMD. Inputs in-network providers and facilitates billing as needed. Prepares reports as needed for required reporting.
• Inputs clients and providers in Advanced MD and schedules clients for services as needed. 
• Ensures that client forms are scanned and uploaded into designated areas as needed.
• Creates agency announcements on closures and updates daily announcement screen
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to      include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team      member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Attendance and successful completion of a 10- day New Employee Orientation is mandated for the position. The inability to meet this requirement will conclude employment with the Agency;
• Other duties as assigned by the VP of Programs, and/or the office of the Executive Director.

Competencies 

Competency                         Description

Adaptability                           Ability to adjust to changing conditions and remain committed to excellence.

Customer Service                 Ability to be attentive to the needs of internal and external customers and being able to find resolution 

                                                within the parameters of set standards and messaging in a positive manner. 

Communication                    Ability to effectively share information and ideas of various degree of difficulty and sensitivity through 

                                                 different means of communication and to diverse audiences. (Verbal and/or written)

Focus                                      Ability to develop and communicate goals and initiatives that are in support of the organization’s

                                                Mission.

Integrity / Honesty               Ability to conduct self in ways that are in concert with the organization’s standard of conduct when 

                                                advocating for and influencing   others, and executing responsibilities.

Requirements

Minimum Qualifications: 

• Education
  • Associate Degree or equivalent from a two-year college or technical school, preferred
• Experience
  • Minimum of 1 years’ experience in Medical Billing with at least 6 months of experience in Behavioral Health Billing and/or CPT coding experience, preferred
  • Minimum of 1 year experience in an office setting
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance
  • Medical Billing Certification, preferred

Minimum Knowledge and Skills: 

• Minimum of 1 years’ experience in Medical Billing and/or Customer Service (including electronic health records, claims, denials, and CPT coding, preferred)
• Extensive working knowledge of billing practices, accounting reports, and insurance claims, preferred
• Experience with computer software and multi-line phones (i.e., Microsoft office, AdvanceMD/EHR software preferred); 
• A solid grasp of HIPPA standards and Mental Health, preferred
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills.

Travel Requirements:

Travel requirements for the position includes 5% local and 0% overnight.

Physical Requirements:

The position requires the following physical demands in the frequency noted.

C = Constantly (2/3 or more of the time) O = Occasionally (Up to 1/3 of the time)

F = Frequently (From 1/3 to 2/3 of the time)    R = Rarely (less than on hour per week)

Physical Demands                                               Frequency

Lifting up to __20__pounds                                   C

Reach above shoulder height                               F

Sitting                                                                        C

Reach below shoulder height                               F

Walking                                                                     F

Driving                                                                      R

Running                                                                    R

Stooping                                                                   O

Standing                                                                   O

Pushing                                                                    O

Bending waist (forward or sideways)                  O

Pulling                                                                       O

Balancing                                                                  R

Talking                                                                      C

Squatting                                                                  F

Hearing                                                                    C

Climbing                                                                   R

Crawling                                                                   R

Repetitive motions                                                 C

Other:

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

St. PJ’s Children’s Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit The Archdiocese of San Antonio website at www.stpjhome.org. You must apply through the website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.

Salary : $16 - $19