Administrative Assistant/Receptionist

General Summary of the Position

The Front Office/Administrative Assistant /Receptionist fulfills the mission of the Catholic school by assisting with general office work and the general health needs of students. The Receptionist has decision-making responsibilities within the scope of the job and in keeping with school policies.

Essential Duties and Responsibilities of the Position

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Adheres to the Code of Conduct and policies and procedures of the school and the Catholic Diocese of Dallas.
• Provides a professional and welcoming environment at the reception and front office by answering the phone, assisting students, greeting visitors, and managing the check-in process.
• Communicates effectively and thoughtfully with all members of the school community, including school administrators, parents, students, and alumni.
• Maintains current and accurate accounts according to school policy, including tuition, tuition assistance, financial records, and academic records.

• Possesses knowledge and experience of FACTS and/or a Student Information Service or demonstrates the ability to learn such systems.
• Plays a vital role in the daily operations of the school by supporting students, staff, parents, and visitors.

• Understands the unique rhythm and needs of a school environment and can manage multiple responsibilities and procedures with professionalism, warmth, and efficiency.
• Assists in managing the day-to-day flow of the school activities to ensure smooth operations.
• Works collaboratively as a team member and contributes to a positive school culture.
• Abides by the Confidentiality Policy set forth in the Catholic Schools Office – Diocese of Dallas Handbook of Policies and Procedures for Elementary and Secondary Schools
• Manages telephone message system (office hours, inclement weather and other recorded messages).
• Demonstrates basic clerical competence and the ability to operate standard office equipment.
•  Processes incoming mail, documents, books, materials and supplies following established procedures.
• Maintains inventory of supplies and materials to ensure availability.
• Enter data into school systems following established procedures.
• Assists school nurse and provides for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization as needed.
• Arrives punctually, is prepared for each school day, and maintains regular attendance.
• Assists students, parents and others with routine concerns referring non-routine items to principal and assistant principal.
• Reads, comprehends and applies job-related written material and makes decisions in accordance with applicable school system policies and procedures.
• Demonstrates professionalism in conduct, demeanor, and work.
• Meets staff development requirements as outlined by the Diocese or campus administration.
• Performs other duties as assigned by Principal or Assistant Principal
• Other duties as assigned.

Position Requirements

Knowledge, Skills and Abilities:

• Knowledge of the basic teachings of the Catholic Church
• Strong written and verbal communication skills
• Ability to work collaboratively within school community
• Ability to manage multiple tasks with accuracy and composure
• Strong organizational skills, including the ability to present information clearly
• Proficiency in job-appropriate technology
• Strong critical-thinking and planning skills

Education and Experience:

• High school diploma or equivalent
• 2 years’ experience as a receptionist or related field
• Understanding or experience using a Student/School Information System i.e. FACTS-RenWeb

Special Requirements:

• Ability to attain a CPR/AED certification in 7 months
• Practicing Catholic in good standing

Physical Requirements Specific to the Job:

• Required to lift or carry equipment and supplies to a minimum of 25 pounds

This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the St. Pius X Catholic School.

St. Pius X Catholic School reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.