Information Technology Project Manager

JOB SUMMARY

This position offers an exciting opportunity to help shape the future of the College's enterprise systems environment during a major transformation from PeopleSoft to Workday. The role will support high-impact projects and initiatives that modernize business processes, improve the employee and student experience, strengthen integration across systems, and position the College for long-term operational excellence. Serving as a trusted resource to project and initiative owners throughout the College, this position will use industry-standard project management tools and techniques to initiate, plan, execute, and monitor complex work efforts. Responsibilities include partnering with process owners and stakeholders to develop and track project timelines; coordinate schedules, staffing, training, communication, and change readiness; define and report key metrics; build internal and external partnerships; develop project and initiative plans; provide status updates and evaluations; conduct and analyze research and information; and, when assigned, develop and monitor budgets.

DISTINGUISHING CHARACTERISTICS

The ideal candidate is a collaborative, forward-thinking project leader who is comfortable facilitating meetings, leading cross-functional discussions, building trust with stakeholders, and helping teams navigate change. This role is well suited for someone energized by transformation, continuous improvement, and the opportunity to contribute at the ground floor of a major ERP modernization effort. Experience with Workday, PeopleSoft, ERP implementations, ERP migrations, process redesign, change management, or large-scale technology transformation is highly desirable. This position is located in Clearwater, FL.

ESSENTIAL JOB FUNCTIONS

• Develops and monitors comprehensive project/initiative work plans in SPC selected tool(s) such as Asana, MS Project, Excel; manages project scope, schedule and key metrics; allocates resources; troubleshoots project plans and implements solutions; evaluates project/initiative performance; and mitigates risks.
• May plan, coordinate and monitor grant-funded program activities depending on assigned areas.
• May provide support for programming, fundraising, Board relations, community relations and/or marketing depending on assigned area.
• Collects, prepares, reviews, interprets, and analyzes a variety of research, information, data, and reports to recommend modifications based on trends, technology, and needs assessment.
• Develops project/initiative management methodologies and other applicable project/initiative management tools to enhance project/initiative management practices and increase the ability of project leads to complete projects on-time, within budget, and within agreed upon scope.
• Develops and maintains internal and external relationships; participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other information.
• May monitor and track budget such as: maintaining balances; approving expenditures and disbursements; ensuring expenditures are allowed and necessary per guidelines; researching discrepancies; and preparing related financial reports.
• Interprets applicable federal, state, and local government laws and regulations.
• Prepares, reviews, and/or submits a variety of invoices, reports, work papers, contracts, communications, schedules, and/or statements to and from internal departments and partners, students and/or other applicable organizations.
• Tracks and monitors projects/initiatives as compared to schedules.
• May process purchase orders, negotiate contract terms, meet with vendors/contractors, and/or manage leases if applicable.  
• Represents the Department and program/project in meetings and on committees or other related groups; interfaces with` community members and partners regarding project/initiative goals, deliverables, and compliance; and creates and distributes project/program information to internal and external partners and community.
• Monitors compliance with project/initiative guidelines and requirements by investigating and resolving problematic issues with users such as students and internal and external program partners; ensures overall program compliance with federal grant and/or College requirements.
• May On Board Staff and/or Contractors, assisting personnel with access to departmental information and resources.
• May supervise staff, including prioritizing and assigning work; scheduling; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
• Facilitates the success of related events.
• May also perform a wide variety of administrative functions.
• Performs other duties as assigned.

PREFERRED QUALIFICATIONS

• Experience with Workday or other modern cloud-based ERP platforms.
• Experience supporting ERP implementations, migrations, upgrades, or enterprise transformation initiatives.
• Experience coordinating cross-functional teams, business process redesign, stakeholder engagement, training, communication, or organizational change management.
• Familiarity with PeopleSoft, Workday, or higher education ERP environments is a plus.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

Bachelor's degree; three (3) years of progressively responsible related work experience in area assigned; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

KNOWLEDGE, SKILLS AND ABILITIES 

Knowledge of:

• Project management principles, practices, and tools;
• Project development, scheduling, monitoring, and control systems;
• Applicable federal, state, and local laws, rules, codes, guidelines, and regulations;
• Research methods;
• Policy and procedure development practices;
• Basic budgeting principles; and
• Computers and related software applications.

Skills in:

• Managing projects;
• Analyzing;
• Reading design plans, construction plans, flow charts, and/or blueprints depending on nature of assigned area;
• Managing project budgets;
• Solving practical problems;
• Dealing with a variety of concrete variables in situations where only limited standardization exists;
• Using a computer and related software applications; and
• Communication, interpersonal skills as applied to interaction with assigned employees, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Ability to:

• Exercise discretion and good judgment;
• Work on multiple projects simultaneously;
• Interpret and apply applicable laws, rules, codes, guidelines, and regulations; and
• Interpreting project specifications.

Direct link to job posting:

https://spchrs.spcollege.edu/psc/GUEST/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Applicant&JobOpeningId=1001917&PostingSeq=1