Grant Accountant

Salary Range: $59,309.68 - $71,912.99

Pay Grade: 113

FLSA Status: Exempt

Salary Admin Plan: A&P (annual contract)

Veterans' Preference Eligible: No

JOB SUMMARY

Position: Grants Accountant

Position Summary: The position is responsible for the financial management and oversight of a portfolio of grants awarded to the College. The accountant will ensure the award fiscally complies with agency policies, award terms, and all relevant laws and regulations. Responsibilities include, but are not limited to, budget development, approving expenditures and grant-related positions, auditing, reporting and compliance with applicable guidance and laws throughout the grant lifecycle. This position reports to the Director of Accounting and Financial Services.

Typical Essential Duties:

Compliance

• Ensure ongoing compliance with current federal, state, local, and college policies and procedures governing grant funded activities
• Apply OMB (Office of Management and Budget) Uniform Guidance Title 2 Code of Federal Regulations for Grants and Agreements.
• Adhere to the established by the Florida State Auditor General and the Florida State Accounting Manual.
• Apply Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB).
• Engage in continuing education and implementing industry best practices related to grants management, compliance and financial oversight.

Administration

• Serve as the College's financial liaison to funding agencies and external stakeholders responsible for budget modifications, fund drawdowns, financial reporting, and audits.
• Maintain responsive relationships with various internal stakeholders that include regular meetings with Program Managers and Budget Supervisors regarding budget, forecasting, and compliance.
• Assist with updating and delivery of training related to the financial, procedural, and compliance requirements related to grants and restricted funding programs to ensure consistent institutional understanding and adherence.
• Leverage data analytics to identify process improvements to increase efficiency, manage risk, and ensure award compliance.

Analysis & Reporting

• Review and analyze award documents including proposal, award agreements, budget narratives, and award specific compliance requirements to develop a comprehensive Grant Description and unique cost center for each funded project.
• Approve grant funded positions and project expenditures to ensure accuracy, proper documentation, and program allowability.
• Calculate and recover the College's indirect cost in accordance with the approved Facilities and Administrative Cost Rate Agreement established with the Department of Health & Human Services.
• Facilitate and review all time & effort reporting for reasonableness and compliance with OMB Uniform Guidance.
• Oversee and verify subrecipient financial activities, participate in audits, and assess compliance risks to determine the proper level of monitoring.
• Prepare fiscal year-end activities and processes including managing grant personnel, general ledger processes, financial reporting, and calculating budget roll forward balances.
• Execute all accounting and financial reporting responsibilities across the entire grant lifecycle, including comprehensive grant closeout activities such as completing reconciliations, preparing final invoices, submitting final financial reports, and ensuring proper archival of all required documentation.
• Prepare and submit monthly and quarterly invoices for federal, state, private and local grants, including all required expenditure documentation, to ensure timely reimbursement to the College for grant-funded expenditures.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor's degree in accounting or a related area; two (2) years of related work experience in accounting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Preferred qualifications:

Bachelor's degree in accounting or related areas; three (3) years of related work experience in grants and accounting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for the job.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge:

• Grant administration
• Governmental accounting
• Auditing
• Financial analysis techniques
• Generally Accepted Accounting Principles (GAAP)
• Applicable Federal, State, and Local laws, rules, regulations, and guidelines for colleges
• St. Petersburg College Policies and Procedures

Skills:

• Effectively communicate (written and verbal) with colleagues and leadership
• Detail Oriented
• Ability to work independently with minimal supervision
• Research Techniques
• Ability to work collaboratively as part of a team
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)
• Knowledge of on-line communication platforms (Zoom, Microsoft Teams, etc.)
• Experience with Financial Management System
• Apply GAAP principles; and
• Make recommendations.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

N/A.

PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources.

(X = Required to perform essential job functions)

Physical Activities

Physical Activities

Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.

Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.

Climbing ascending, descending ladders, stairs, ramps, requires body agility.

Reaching extending hands or arms in any direction.

Crawling moving about on hands, knees, or hands, feet.

Repetitive Motion substantial movements of wrists, hands, fingers.

Crouching bending body forward by bending leg, spine.

Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.

Feeling perceiving attributes of objects by touch with skin, fingertips.

Standing for sustained periods of time.

Fingering picking, pinching, typing, working with fingers rather than hand.

Stooping bending body downward, forward at waist, with full motion of lower extremities and back.

Grasping applying pressure to object with fingers, palm.

Talking 1 expressing ideas by spoken word.

Handling picking, holding, or working with whole hand.

Talking 2 shouting to be heard above ambient noise.

Hearing 1 perceiving sounds at normal speaking levels, receive information.

Visual Acuity 1 prepare, analyze data, transcribing, computer terminal, extensive reading.

Hearing 2 receive detailed information, make discrimination in sound.

Visual Acuity 2 color, depth perception, field of vision.

Kneeling bending legs at knee to come to rest at knees.

Visual Acuity 3 determine accuracy, neatness, observe facilities/structures.

Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.

Visual Acuity 4 operate motor vehicles/heavy equipment.

Mental Acuity

ability to make rational decisions through sound logic, deductive reasoning.

Visual Acuity 5 close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.

Pulling use upper extremities to exert force, haul or tug.

Walking on foot to accomplish tasks, long distances, or site to site.

Work performed is primarily:

Sedentarywork: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

Very heavy work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects

May be required to work hours other than the regular schedule including nights and weekends.

This position requires regular and reliable attendance and the employee's physical presence at the workplace.

May be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noise.

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.

St. Petersburg College has the right to revise a classification or job description at any time.

St. Petersburg College has the right to revise a classification or job description at any time. The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct.

Should you experience such behavior, please contact JoCynda Hudson , the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu. Please indicated the position you wish to apply for in your request.

The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eeo_director @spcollege.edu.

Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02).

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.

St. Petersburg College has the right to revise a classification or job description at

Pay: $59,309.68 - $71,912.99 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $59,310 - $71,913