Administrative Assistant

St. Paul Parish is a vibrant, faith-filled community where hospitality, service, and connection are central to parish life. We are seeking a welcoming, organized, and dependable Parish Administrative Assistant to serve as a key support to our pastor, staff, and parishioners. This position plays an essential role in the daily operations of the parish and in fostering clear communication and a warm, inviting parish environment.

Responsibilities

Reception & Communication

• Serve as the primary point of contact for the parish by answering phones, welcoming visitors, and responding to general inquiries
• Screen and appropriately direct calls and visitors for the Pastor and Parish Staff
• Lead efforts to welcome and assist new parishioners
• Coordinate, create, and publish the weekly parish bulletin, collaborating with staff and ministry leaders to gather content, ensure accuracy, and meet publication deadlines

Scheduling & Coordination

• Partner with ministry leaders to schedule parish events and activities
• Manage the Mass schedule, including Mass intentions and presider assignments
• Collaborate with the Pastor and Pastoral Associate to coordinate funerals

Records & Reporting

• Maintain and update parish records, including sacramental registers, membership rosters, and other vital records
• Maintain financial stewardship records, including weekly contributions and qualified charitable contributions
• Prepare accurate quarterly and annual parishioner contribution statements
• Coordinate required reporting with the Archdiocese

Office Management

• Maintain a clean, organized, and efficient parish office environment
• Handle incoming and outgoing mail and packages, including post office visits as needed
• Manage office and kitchen supply inventories
• Assist with general office duties such as copying, filing, proofreading, and light office upkeep
• Serve as the point of contact for office equipment maintenance and shredding services
• Manage building access through keys, key fobs, and access management software

Safe Environment

• Serve as the Safe Environment Coordinator for the parish and school
• Ensure parish and school compliance with all Archdiocesan Safe Environment requirements

Financial Support

• Work collaboratively with parish and school staff to ensure safe, secure, and timely bank deposits of all cash received
• Assist with recording cash received from parish and school events and activities
• Support the RaiseRight fundraising program

Additional Responsibilities

• Provide administrative and secretarial support to the Pastor, parish staff, and school staff
• Attend staff meetings, trainings, and retreats
• Perform other duties as assigned by the Business Manager or Pastor
• Serve as a liaison with the Cemetery Committee, funeral homes, and parishioners regarding cemetery plot sales, usage, and recordkeeping

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person