What are the responsibilities and job description for the Administrative Assistant position at St Patrick Catholic Church St Joseph?
Description
St. Patrick Catholic Church is seeking a part time Administrative Assistant. This position is responsible for providing secretarial and related office services for staff and members of the parish and/or various other committees and boards. This position reports directly to the Pastor.
Essential Duties:
- Answer phones, check voicemail and email.
- Welcome visitors and provide parish resources as needed.
- Prepare, sort, and send all incoming and outgoing mail.
- Schedule masses as needed and record them in the mass book.
- Type and document all certificates- Baptism, Confirmation, etc.
- Process membership roster and update as appropriate.
- Update Google calendar and coordinate the schedule of the Baptism classes, events, and other activities and services.
- Prepare and edit the weekly Bulletin.
- File registration forms and paperwork.
- Record Sacramental notifications received in the mail.
- Post announcements on Facebook.
- Assist in providing necessary items for Money counters, 1st communion teacher.
- Register parishioners for first communion, confirmation, and RCIA.
- Help with planning/organization of the annual Mexican Fiesta.
- Order, make announcements, and record all sales of seasonal flowers, i.e, Easter lilies, Poinsettias.
Knowledge, Skills and Abilities:
- Handle records and sensitive issues with confidentiality, empathy, and compassion.
- Demonstrate exceptional communication skills (verbal and written).
- Demonstrate high attention to detail and accuracy.
- Work independently with confidence.
- Handle multiple, competing priorities.
- Demonstrate professionalism in all interactions.
Requirements
- Bilingual skills in English and Spanish, both spoken and written.
- Prior secretarial or administrative experience is preferred, but not required.
- Practicing Catholic in good standing is preferred, but not required.
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.