What are the responsibilities and job description for the Administrative Assistant position at St Gabriel Catholic Church Kansas City?
Description
Position Title: Administrative Assistant
Status: Part-Time
Reports to: Principal
St. Gabriel the Archangel School is seeking a part-time administrative assistant for the school office. This position is responsible for providing administration and related office services for the school. Partnering with parents in their role as primary educators, St. Gabriel the Archangel School extends the mission of the Church in forming true disciples of Jesus Christ. Through a Catholic Classical Liberal Arts education centered on Christ, we provide an integrated approach fostering a love for truth, beauty, and goodness. We seek to instill a natural desire for wisdom and virtue in all scholars.
Essential Duties:
- Responsible for providing secretarial and related office services for members of the parish and/or school staff and various other committees and boards.
- Oversees the timely opening and closing of school office.
- Greets visitors, schedules appointments, answers phone calls and emails, types reports and letters.
- Establishes office record-keeping systems.
- Maintains student filing system and electronic records.
- Coordinates students registration process.
- Accepts and records payments.
- Oversees inventory of office supplies.
- Prepares, sorts, and sends incoming and outgoing mail.
- May coordinate volunteer programs, prepare and produce weekly school newsletter or parish bulletin.
- Assists principal with communication to staff, students, and parents.
- Provides other clerical services as needed for the operation of the school office.
Knowledge, Skills, and Abilities:
- Handle records and sensitive issues with confidentiality, empathy, and compassion.
- Demonstrate exceptional communication skills (verbal and written).
- Demonstrate high attention to detail and accuracy.
- Work independently with confidence.
- Strong organizational skills.
- Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization).
The Secretary classification does not supervise office support staff but may supervise volunteers.
Requirements
- A minimum of a high school diploma or its equivalent.
- Current first aid and CPR certification preferred.
- Three or more years’ experience in a professional setting preferred.
- Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms.
- Familiarity with the Catholic understanding of ministry is an asset.
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.