Bookkeeper (Temporary)

St. Michael and All Angels Episcopal Church is seeking to hire a bookkeeper at 30 hours a week on a temporary basis for the next 2-3 months. Our current bookkeeper has taken a new position, and we are interested in re-tooling the job. The temporary bookkeeper could be eligible for the long term position.

Job Description: Business Administrator/Bookkeeper

This position maintains the business functions of the Parish pertaining to financial management, internal controls, bookkeeping, payroll, insurance, human resources and collaboration on other projects ensuring that we are in compliance with Diocesan regulations, the Canons of the Episcopal Church and the Internal Revenue Service as pertains to business and employment practices. This position is part-time (30 hours/week). The Business Administrator will work regularly scheduled hours onsite during normal business hours (Monday-Thursday 9a-3pm). The Business Administrator reports to the Rector and works closely with the Treasurer and the Director of the Day School and other ministry leaders. It is the goal of the Parish to cultivate and maintain a culture of transparency and accuracy.

Requirements

Bachelor’s degree in accounting or financial management preferred

5 or more years in an accounting position, including:

• Accounts Payable
• Accounts Receivable
• Payroll
• General Ledger
• Bank Reconciliations
• Fixed Assets
• Purchasing
• Month/Year End Close
• Audit Preparation and support
• Budget Preparation
• Computer Skills including Word, Excel, and accounting software, preferably OnDemand by ACS Technologies
• Strong organizational skills, including time management and setting priorities
• Excellent written and oral communication skills
• Ability to work collaboratively with diverse constituents

Preferred experience includes:

• Fund accounting/non-profit
• Labor and HR practices
• Workers Comp/Liability Insurance experience
• Experience developing policies and procedures

Responsibilities

Bookkeeping/Bookkeeper

• Record contributions, review all giving records are accurate, process monthly automatic withdrawals and prepare statements for contributors as required.
• Prepare monthly financial statements for the Church, Day School, and other funds.
• Perform all accounts payable functions.
• Make all journal entries, including payroll, reconciling items, and other fund adjustments.
• Review deposits made by Counters and make all deposit entries.
• Reconcile all monthly bank statements.
• Communicate payroll information to payroll company then review payroll journal for approval.
• Manage financial contributions, send acknowledgement letters, and post to appropriate GL accounts and provide acknowledgement letters for in-kind contributions, as needed
• Process annual 1099 forms and other necessary tax documents to vendors and IRS

Financial and Business Management

• Prepare financial reports as requested for Vestry and Finance Committee, including any analysis necessary for clarity.
• Prepare monthly analysis showing status of pledges and comparison to prior years for Vestry and Finance Committee.
• Ensure that accounting practices are in line with the standards set forth by Financial Accounting Standards Board, the Canons of the Episcopal Church and the Internal Revenue Service.
• Work with outside auditors, provide necessary information required, support in providing information in order that the audit report can be completed in a timely manner.
• Ensure timely and accurate compliance with all applicable Federal and State tax laws.
• Work with Treasurer to have yearly audits performed as required by the Canons of the Episcopal Church and the Diocese of the Rio Grande.
• Prepare the annual Parochial Report and any other required reports.
• Coordinate and monitor purchasing of equipment, furniture, and other items.
• Research, evaluate and manage all financial commitments and contracts.
• Attend monthly Finance Committee meetings, and other meetings as required.
• Keep computer hardware and software in business office up to date.
• Help support evaluation and application process for grants as needed for the church and its ministries, including the day school. Oversee the use of grant funds and adherence to grant guidelines, if any. Coordinate and support reporting and/or audit requirements to organization/agencies providing the grant funds.
• Oversee all bank and investment accounts, updating and making investment changes as needed.

Stewardship and Gift Acknowledgement

• Work with treasurer that weekly contribution are counted and deposits made, following appropriate internal controls processes.
• Accurately enter and record all contributions and purpose to donor records.
• Prepare and mail quarterly pledge contribution reports. Serve as primary contact for parishioners with questions.
• Assist with pledge drive, maintain pledge cards, and set up/modify automatic withdrawals as requested.
• Maintain a comprehensive gift acknowledgment procedure.
• Provide staff support for Stewardship program.

Insurance

• Work with Treasurer and Vestry to maintain appropriate levels of property insurance for the parish buildings, contents, members, and employees. Ensure that we are in compliance with insurance regulations for coverage of employees, youth, and volunteers.
• Maintain appropriate levels of workers’ compensation insurance, completing annual audits as required by the insurance company.
• Determine and maintain appropriate levels of health insurance coverage for eligible employees, insuring that we are in compliance with the parish personnel policies, the Canons of the Episcopal Church, and applicable federal and state laws regarding eligible employees.

Internal Controls

• Work with treasurer to determine proper signatories for bank, investment, and other financial accounts.
• Maintain up to date accounting software.
• Work with Parish Administrator around the maintenance and updating of the people/directory database. Help to update and maintain accurate information.
• Maintain archived records according to record retention recommendations of The Episcopal Church and IRS.
• Ensure that we are in line with internal controls requirements set by the Canons of the Episcopal Church and the Diocese of the Rio Grande.

Human Resources

• Maintain accurate Employee handbook in consultation with Rector, Vestry and Personnel Committee.
• Work with payroll provider to enter, update, or terminate employees
• Administer benefit plan for all employees. Serve as liaison and resource for all employees relative to all their benefits.
• Set up new employee personnel files and maintain all personnel records.
• Maintain employee benefit records including insurance, training and time off.
• Research salary surveys and employment practices, as requested.

Other Tasks

• Cross-train with other staff members and provide coverage as needed.
• The above list is not meant to be all inclusive and at times new tasks may be assigned.

Pay Range: $22.50-$25.00 per hour for 30-hour week

Benefits:

Medical, dental, and life insurance (employee plus-one coverage)

403(b) plan with employer match or traditional pension plan available

Paid time off

Job Type: Part-time

Pay: $35,100.00 - $50,000.00 per year

Expected hours: 30 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $35,100 - $50,000