Secretary II - Department

Release Date: July 6, 2026 Application Deadline: July 20, 2026

Requisition: 12324

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position: Secretary II - Department

Location: Department of Special Education

Salary: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15. ($43,410-$65,662)

Effective: July 2026

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any supporting documentation (unofficial transcript and/or copy of the certification, where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than July 20, 2026. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions. (301-475-5511, ext. 32187)

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Answers telephone, and various inquiries from students, parents, staff, and the community
• Greets visitors, and directs them to the proper location
• Uses effective office procedures and bookkeeping procedures to complete tasks
• Participates in the establishment of work schedules of all clerical employees in the office to ensure that all work is disseminated
• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members
• Schedules appointments, arranges conferences and maintains calendar for the site administrator
• Prepares and distributes correspondence, bulletins, reports, newsletters, brochures, agendas, forms, etc. as required and maintains appropriate files
• Coordinates, prioritizes, and assures the quality and accuracy of work performed by other clerical employees
• Communicates and coordinates with other departments and schools
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
• Assists in the preparation of county, federal, and state reports
• Provides training to other staff as necessary
• Maintains orderly office routines
• Processes requisitions and purchase orders
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High school or GED
• Forty-eight (48) semester college credits OR two (2) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

Preferred:

• Additional secretarial training

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

The Board of Education reserves the right to reject any or all applicants, re-advertise, and/or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.

Updated 07.2024, 5.2025