Secretary II - Department of Accountability and Reporting

Release Date: June 30, 2026 Application Deadline: July 14, 2026

Requisition: 12305

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position: Secretary II – Department of Accountability and Reporting

Location: Department of Accountability and Reporting

Salary: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15. ($43,410-65,662)

Effective: July 2026

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any supporting documentation (unofficial transcript and/or copy of the certification, where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than July 14, 2026. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions. (301-475-5511, ext. 32187)

NATURE OF WORK:

This is a highly skilled secretarial position responsible for specific functions in the Virtual Academy and office of the Department of Assessment and Reporting. The employee performs secretarial work of considerable difficulty, typically works independently, maintains records, prepares necessary reports, and may assume responsibility for a major segment of the office work. The work is performed under the general supervision of the site administrator, the administrator’s designee, and the Director of Assessment and Reporting.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
• Answers telephone and various inquiries from students, parents, staff, and the community
• Greets visitors and directs them to proper location
• Uses effective office practices and bookkeeping procedures to complete tasks
• Prepares, types, and distributes correspondence, bulletins, notices, reports, newsletters, brochures, surveys, agendas, lists, menus, forms, etc., as required, and maintains appropriate files.
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
• Assists in the preparation of county, federal, and state reports
• Maintains supplies/forms and submits requests for replenishment
• Processes requisitions and purchase orders
• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members
• Provides direction to student office aides/volunteers
• Participates in the establishment of work schedules of all clerical employees in the office to ensure that all work is disseminated
• Schedules appointments, arranges conferences, and maintains calendar for the site administrator and director
• Coordinates, prioritizes, and assures the quality and accuracy of work performed by other clerical employees
• Communicates and coordinates with other departments and schools
• Provides training to other staff as necessary
• Maintains orderly office routines
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma/GED
• Forty-eight (48) semester credits or two (2) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

Preferred:

• Additional secretarial training

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Updated 07.2024, 6.2025