Secretary - Oncology

This position is a non-licensed/certified staff member authorized to transport and/or stock medications to meet specified essential job duties. This includes staff who do not have the authority to prescribe, dispense and/or administer medications.

Under the direction and supervision of the RN, the Secretary is responsible for the organization and daily operational support of the patient care unit and for performing clerical and receptionist duties, including requisitioning supplies, equipment and service from other departments. The Secretary will be responsible for adhering to Hospital Policies and Nursing Standards. The Secretary performs duties and responsibilities in a manner consistent with our mission and values.

1. Performs clerical/secretarial duties to include but not limited to: 35%

a. Assemble medical record.

b. Accurately completes admission paperwork, obtains ID bands as needed.

c. Accepts patient reservation for inpatient.

d. Reviews face sheet information with patients, verifying name, address, phone number, date of birth and e-mail ddress and corrects as necessary.

e. Checks/completes all consult orders.

f. Calls HIS for copies of Advanced Directives and files them into the chart.

g. Completes discharge process- Transition of Care documents, discharge in STAR, place room number on housekeeping sheet, and breakdown chart.

h. Transfers patients location and status in Cerner and STAR.

i. Print reservation/OR/cath lab list.

j. Copy/request printing of chart for transfer.

k. Performs computer entry as needed.

l. Faxes reports.

m. Stocks supplies for printer and copier.

n. Enters charges/credits, updates status and location.

o. Collate reports from printer and provide to charge nurse.

p. Prints emergency preparedness list, medication sheets, etc. as directed.

2. Performs receptionist duties to include but not limited to 30%

a. Acknowledges and greets guests/visitors to the division.

b. Escorts new patients to their room.

c. Answers telephone using telephone etiquette; takes and relays messages to appropriate personnel.

d. Facilitate calls to physicians, other departments, transportation, etc.

e. Update whiteboard

f. Program and answers call light and relays messages.

3. Performs division duties to include, but not limited to: 25%

a. During Code Blue, calls doctors, clergy, SPD supplies, lab, etc.

b. Calls and reports repairs or needs to maintenance.

c. Inventory/order and stock paper and isolation supplies.

d. Handles 'lost and found' items.

e. Pass/return trays to carts. f. Pass Water

g. Record refrigerator temperature.

h. Cleans equipment.

i. Assist with cleanliness and organization of the nurses station and patient rooms.

j. Assist with the recording or collection of QI data.

k. Transports patients as appropriate.

l. Prepare rooms for admissions.

4. Performs other work duties as assigned (i.e. cross-train as registrar).

a. Send messages to Ascom phones

b. Checks blood tubes for expiration dates monthly. 10% Total 100%

5. Secretaries in the registrar role will coordinate patient flow through the registration process. Accurately pre-registers and registers patients. 90%

a. Accurately completes admission paperwork; obtains patient signatures.

b. Accepts patient reservation for inpatient.

c. Obtains face sheets as requested.

d. Initiates documentation on Advance Directive, obtaining copy from HIS as necessary.

e. Gives each patient admission packet and review contents i.e. patient rights, patient menu explaining how/when to order.

f. Sets up welcome video as appropriate.

g. Assist secretary as assigned. 10% Total 100%

Transport and/or stock medications

Faithful to our Episcopal-Presbyterian heritage and its ministry of healing, St. Luke's Hospital is dedicated to improving the health of the community. Using talents and resources responsibly, our medical staff, employees and volunteers provide care for the whole person with compassion, professional excellence, and respect for each other and those we serve. Core Values: Human Dignity, Compassion, Justice, Excellence, and Stewardship.

Human Dignity: We accept and treat all persons as being created in the image of God.

Compassion: We respond with caring to the needs of others as if they were members of our family.

Justice: We honor each person's rights and responsibilities in light of the common good.

Excellence: We set and strive to attain high standards of performance and continuous improvement. Stewardship: We use our talents and resources wisely, with honesty and integrity.

FACES - Friendly - Available - Caring - Efficient - Safe Communication Standards: Promotes and provides courteous and effective communication with internal and external customers.

High school diploma or GED required.