What are the responsibilities and job description for the Office Manager - Spirit of St. Louis Airport position at St. Louis County?
Spirit of St. Louis Airport in Chesterfield is seeking an Office Manager in the areas of billing, public service functions and general office services.
The typical starting salary range will be $51,646 - $61,984 annually depending on the candidate's qualifications and experience as well as budgetary considerations. Additionally, we offer a comprehensive benefits package and a generous Paid Time Off (PTO) policy. To learn more about these and other County benefits, please visit https://stlouiscountymo.gov/st-louis-county-departments/administration/personnel/benefits.
St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
Essential Function Examples
Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow and coordinate activities of workers within County Department or unit.
Establish uniform correspondence procedures and style practices, and review clerical and other records to ensure completeness, accuracy, and timeliness.
Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Marginal Function Examples
Coordinate the replenishment and procurement of equipment, inventory, and services for the airport. Compare invoices against purchase orders and shipping/receiving documents to verify receipt of items ordered.
Maintain information related to goods and services contracts, purchase agreements, and vendor lists. Ensure and maintain proper documentation for airport projects.
Act as the procurement contract coordinator for the airport, working with airport staff and the procurement department on Request for Proposals (RFP), Request for Quotes (RFQ), Invitation for Bid (IFB), and Sole Source justifications/renewal processes.
Generate new and renewing hangar and land leases and maintain lease files ensuring accurate documentation of airport tenants.
Create and maintain Standard Operating Procedures (SOPs) for job functions.
Work with the Airport Operations Coordinator to ensure a secure airfield. This includes issuing and maintaining badge access credentials.
Perform other duties as required or assigned.
- Equivalent to five years of related experience.
- Proficient with Microsoft 365 Suite, including Word, Excel, Outlook, and Teams.
- Experience with Workday is valuable.
SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.
The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.
The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.
All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.
HOW TO APPLY: Applicants interested in applying for this position should visit our website at www.governmentjobs.com/careers/stlouis. We only accept On-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY: The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy.
St. Louis County
Division of Personnel, 7th Floor
Clayton, MO 63105
(314) 615-5429
Relay MO 711 or 800-735-2966
An Equal Opportunity Employer
Fax: (314) 615-7703
www.stlouiscountymo.gov
Salary : $51,646 - $61,984