AP Specialist

ACCOUNTS PAYABLE SPECIALIST

Position Summary: The accounts payable specialist is responsible for all aspects regarding payables necessary for the basic operation of the Company.

RESPONSIBILITIES:

• Full cycle accounts payable processing and payment activity
• Process incoming vendor bills, loan statements, rent, intercompany activity and other vendor related activity in compliance with financial policies and procedures
• Retrieve and process vendor bills from various vendor sites in compliance with financial policies and procedures
• Process monthly expense reporting from bank for employees to complete expense reports and internally process the remaining amounts for the monthly credit card activity
• Follow established procedures for processing weekly vendor payments in all forms (ACH, credit card, checks, etc.) including uploads of positive pay files to the bank
• Record Stripe CC activity for customer payments for all companies
• Reconcile the accounts payable to ensure that all payments are accounted for and properly posted
• Review vendor statements and communicate with vendors on a routine basis to ensure all vendor bills are being processed timely. Respond to all vendor inquiries in a timely manner

• Maintain vendor master data including W-4 documents and process and file annual 1099 reporting for all companies
• Complete monthly sales tax return filings for all companies as required
• Compute and process monthly revenue for certain landfill customers
• Compute and process the quarterly revenue share for customers
• Compute and record intercompany transactions for Top Soil and Clean Fill Tipping as required
• Maintain COAM reporting in Quickbooks and process transactions for AP and AR as required
• Process AR Credit applications and provide for approval. Some customer master is required
• Assist with AR as needed during busy season, time off and close

• Assist CFO and Accountant as necessary

MINIMUM REQUIRED SKILLS AND EXPERIENCE:

• Minimum of three years in Accounts Payable
• Proficiency with NetSuite (or other ERP), MS Word, Excel and Outlook.
• Strong analytical skills with attention to detail and accuracy are crucial for success in this role.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Focus on team work is essential.

Salary : $25 - $28