Administrative Assistant II - Science Division

Title: Administrative Assistant II - Science Division

Employee Classification: 52 Wks Unit

***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

Department: Dean, Science, Tech, Eng & Math

Salary Range: 42,500

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, Short-term & Long-term disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

STLCC STEM Division is seeking an Administrative Assistant II. This position provides high-level administrative support to various departments and senior staff, ensuring effective office operations and facilitating smooth departmental functions.

What you'll do:

• Maintains complex record-keeping and filing systems for storage and retrieval of correspondence,
  contracts, and departmental personnel records
  
  • Compiles and organizes statistical data and information for preparation of schedules, reports, or
  budgets
  
  • Schedules and coordinates meetings and events, managing multiple calendars for campus
  leadership and ensuring efficient time management
  
  • Provides administrative support, including assisting faculty with administrative tasks, overseeing
  office procedures, and training staff
  
  • Manages payroll processes, including preparing workloads, entering Electronic Personnel Action
  Forms (EPAFs), and processing adjunct and overload assignments
  
  • Assists with requisitions and encumbrances, ordering supplies for various departments, and
  managing budgets
  
  • Supports academic functions, such as class scheduling, managing Memorandums of Understanding
  (MOUs), and ensuring compliance with academic policies
  
  • May schedule meetings and book rooms using the EMS reservation system.
  • Additional duties as assigned.

Education, experience, and other requirements:

High school diploma or equivalent with 3 - 5 years of related experience.
Must pass a skills assessment at the intermediate level of proficiency in Microsoft Office.

Preferred Qualifications:

Preferred: Associate degree in Business Administration, Communication, Education, or a related field with a minimum of two (2) years of experience.