What are the responsibilities and job description for the Coordinator, Special Events position at St. Louis CITY SC?
Coordinator, Special Events
The St. Louis CITY SC Special Events Team is seeking an experienced, driven, and knowledgeable candidate who will support primarily non-match day events and create unmatched stadium experiences.
Who CITY is:
St. Louis CITY is more than just the newest local MLS soccer team, we have quickly become the heartbeat of St. Louis and are leading the frontier of an emerging cultural renaissance. Join our growing family of 500 visionaries in a fun and fast-paced work environment that provides unmatched potential for new ideas, personal growth, and immediate impact.
Who you are:
CITY provides a progressive and supportive workplace that lets YOU be YOU. We value unique experiences and perspectives, and we hire employees who leverage their differences to add value.
Feel the impact of your ideas come to life as you join in the thunderous roar of 22,500 impassioned fans at our state-of-the art facility.
What CITY does:
Join us today in the mission of uniting the St. Louis Region and redefining what it means to be a soccer team.
Job Responsibilities
- Lead start-to-finish execution of stadium private events, delivering exceptional client experiences from initial inquiry to event close-out.
- Oversee all event logistics, including setup/breakdown, audiovisual production, and staffing, ensuring seamless execution in a dynamic stadium environment.
- Serve as a primary point of contact for event clients, guiding them through the planning process and bringing their vision to life with creativity and attention to detail.
- Uphold a high understanding of stadium procedures, features, and spaces to continuously share creative event ideas and information with clients.
- Own and grow a robust pipeline of prospective clients, proactively generating new business through outreach, networking, and innovative sales strategies.
- Consistently exceed annual event revenue goals while identifying opportunities to expand and diversify event offerings.
- Build and maintain strong relationships with local and regional organizations to drive new event opportunities and partnerships.
- Conduct hospitality-focused stadium tours and regular meetings to bring clients’ visions to life.
- Create, track, and maintain proposals for prospective clients and deliver in an accurate and timely manner.
- Collaborate with preferred vendors (catering, décor, A/V, etc.) to ensure high-quality event delivery.
- Partner with the Special Events team and other internal departments to plan and execute large-scale and high-profile events.
- Collaborate cross-functionally with departments including Operations, Marketing, Partnerships, and Ticketing to deliver events that reflect the club’s brand and guest experience.
- Serve as a primary point of contact for inbound event inquiries, delivering timely, accurate, and engaging communication.
- Oversee event inventory and storage, ensuring assets are organized and event-ready.
- Support event financial processes, including invoicing, billing, and budget tracking.
- Match day responsibilities and other duties as assigned.
Skills & Qualifications
Interested candidates should possess the following:
- 2-3 years of event experience in event planning, hospitality, venue management, or a related field
- Experience executing events in a stadium, arena, hotel, or large-scale venue preferred.
- Strong organizational skills with an eye for detail.
- Exceptional customer relationship development and management skills.
- Ability to coordinate multiple events simultaneously while managing time effectively.
- Must be a self-starter and goal-driven with a passion for their work.
- Ability to work calmly in a fast-paced environment.
- Significant experience with creative thinking and a solutions-oriented attitude.
- Strong professional communications and interpersonal skills when working with clients and internal groups to achieve organizational goals.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and event management software (Tripleseat, Social Tables) a plus.
- Must be able to lift and carry items up to 50lbs.
- Availability to work flexible hours including nights, weekends, and holidays.
Must be able to travel between office and stadium locations within the St. Louis metro area.
St. Louis CITY SC is building a team that is passionate about their work, the success of our Club and the growth and revitalization of our region. We desire people who hold themselves and others accountable and are driven by setting new standards for fan engagement.
TKFC LC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
TKFC LC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.