Scheduling Coordinator

The Nursing Staffing Coordinator helps keep their assigned building running smoothly and seamlessly by overseeing daily scheduling of nursing staff (approximately 200 employees).

Qualifications & Education Required:

• High school degree or GED required
• BS in healthcare management or similar field preferred
• Scheduling in health care experience preferred
• Strong computer and communication skills
• Desire to interact with elders and care for their needs

Willingness to embrace and exemplify St. John’s Brand Characteristics

Core Organizational Competencies:

• St. John’s Brand Characteristics - Embrace living by being Friendly, Respectful, Responsive, Compassionate, Innovative and Fun towards elders, families and colleagues.
• Teamwork - Actively participates. Assists team members; offers encouragement. Acknowledges/welcomes elders. Keeps team members informed. Recognizes achievements and efforts of others.
• Job Knowledge - Consistently demonstrates working knowledge of all aspects of job. Remains current on job related changes and trends.
• Planning/Organization - Demonstrates initiative; plans appropriately. Uses time, materials, resources effectively. Organizes work to ensure commitment and priorities.
• Productivity - Consistently maintains high activity and efficiently produces acceptable volume of work. Consistently meets deadlines and commitments.
• Quality - Consistently produces accurate, timely work which meets required quality standards. Pays attention to detail. Sets high standards of performance for self and actively seeks continuous improvement. Provides elder-driven care.
• Reliability - Consistently delivers on commitments. Can be counted on to accomplish tasks without follow up. Available when required by elder or team and can be counted on to help or assist when needed. Responds in a timely manner.
• Demeanor (attitude) - Embraces change with optimism. Addresses concerns appropriately. Positively communicates. Good listener. Consistently maintains a positive demeanor.

Position Competencies:

• Technical competence in MS Word, excel, email, and EMR, Mail Mergers moderate computer skills preferred
• Extensive experience with scheduling software – Paylocity preferred
• Excellent phone skills and communication skills
• Clerical and organizational skills
• Ability to collaborate with multiple levels of employees

Position Responsibilities:

• Maintain daily oversight of assigned building schedule. Manage open shifts through Paylocity Scheduling Plus software and work with Administrator & DON to ensure consistent and optimal building staffing.
• Communicate staffing and scheduling needs to nursing leadership, continually review and update schedules
• On-call rotation with 2 other schedulers as required
• Help with other duties as needed that support the Core Team to fulfill St John’s Brand Characteristics.
• Create schedule templates
• Update Daily PPD Report
• Update Master Schedule
• Meet and create schedule with new hire
• Attend recruiting and retention meeting
• Identify and report vacancies to DON and Administrator
• Check in with units to ensure proper staffing
• Ensure daily RN coverage

Physical Requirements:

• Sits, stands, walks. Subject to frequent interruptions and multiple task management
• Exposure to Conditions:
• • May be exposed to infection, odors and psycho-behavioral situations