Accounts Payable & Travel Supervisor

Primary Purpose

The Accounts Payable and Travel Supervisor oversees daily operations within Accounts Payable and Travel, ensuring accuracy, timeliness, and compliance. The role includes supervising staff, resolving operational issues, coordinating with other divisions, and managing key financial processes such as check issuance and travel payment processing.

Education and Qualification Requirements

• Associate degree or 3 to 5 years related experience
• Intermediate proficiency of Microsoft Word, Outlook, Excel, and PowerPoint
• Experience in business, budgeting, or finance (or equivalent combination of experience and education)
• Working knowledge of both state and federal laws pertaining to accounts payable, finance, and travel
• Familiarity with SJSO policy and procedures
• Knowledge of general office equipment
• Valid Florida Driver’s License

Duties

• Serve as a backup for Accounts Payable and Travel functions
• Prepare and process fiscal year-end and calendar year-end procedures
• Handle 1099 processing and reporting
• Monitor all open purchase orders monthly
• Code invoices for contracts and fuel/maintenance reports (BCC and WEX)
• Void checks as needed
• Assist the Finance Manager during audits
• Reconcile vendor statements
• Provide policy proofs for CALEA compliance
• Review employee’s work for accuracy and completion
• Conduct employee performance evaluations
• Review and approve overtime, leave requests and attendance per policy
• Create, track, distribute, and respond to correspondence and documents accurately and on time
• Participate in meetings, training, seminars and conferences
• Provide assistance to the public, agency personnel and government partners
• Ensure compliance with agency policy, financial regulations and travel requirements
• Compile data and statistical information as needed
• Resolve personnel conflicts using approved techniques
• Apply progressive discipline when necessary
• Delegate responsibilities clearly and ensure employee understanding
• Evaluate employee training requests
• Maintain operational efficiency in assigned areas
• Stay current on relevant laws, trends and technology
• Develop and implement new programs or process improvements
• Communicate effectively with groups and individuals
• Organize, prioritize, schedule and manage daily tasks and special assignments
• Perform other duties as assigned

Job Controls and Complexities

• Report directly to Finance Manager
• Display professionalism, courtesy and diversity awareness
• Communicate clearly in both written and verbal formats
• Adhere to laws/agency policy/rules/regulations/SOP/procedures
• Maintain confidentiality of sensitive information
• Process and disseminate records in accordance with legal requirements
• Assist citizens, employees and outside agencies to support positive community relationships and conflict resolution
• Ensure consistent communication and information flow within division
• Adhere to attendance, leave and punctuality standards

Grade Classification

• Deals with problems or situations that remain stable or requires minor adaptation to new information, changing conditions, or unexpected obstacles
• Requires practical knowledge of guidelines, relating to multiple program areas, which may be acquired through considerable work experience or specialized training
• Deals with problems or situations that frequently require adaptation to new information, changing conditions, or unexpected obstacles
• Makes well-informed, effective, and timely decision, even when information is limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions

Contacts

• SJSO Employees
• General Public
• Other Governmental Entities

Physical Environment

• Normal business hours apply; however, this position is subject to on-call status, telephone request when off-duty and their hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Work in an office environment where exposure to elements and/or pathogens is minimal
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal range or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reaches above head/kneel/walk/climb/lift/stoop/stand/life items up to 20 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies, and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations

EFFECTIVE: 10/13/26

History: New Job Description

Salary : $80,500