Human Resources Specialist

SUMMARY

The Human Resources Specialist entail duties strongly emphasized with Leave and Absence Management. In addition will be responsible for carrying out the day-to-day responsibilities in various areas of excellence within the HR department including but not limited to: administrative tasks related to the smooth operation of an HR department, talent acquisition, onboarding, employee relations, benefits. This position will work in-office in a corporate setting supporting a casino, hospitality and restaurant business.

Daily HR Related Functions:

•  Support the organization by maximizing the company HRIS with transactions and data management.
•  Manage maintenance and accuracy of employee data, for reporting and distribution.
•  Ensure unit companies are in compliance with professional standards, state and federal regulatory requirements related to recordkeeping and reporting.
•  Audit and confirm all data entered, maintains data in HRIS systems and other HR supporting databases.
•  Performs updates, exports, imports, clean-ups, and researches/reports on any data discrepancies from the unit companies.
•  Delivers routine daily/weekly/monthly reporting and responds to basic to intermediate ad hoc data requests.
• Conducts data analysis on HR data such as compensation, classification, employment, and other data as requested.
• Provides assistance and supports others on laborious assignments and/or problems as directed.
•  Responds verbally or in writing to inquiries, providing information requiring comprehensive knowledge of Affinity’s policies and procedures.
• Responds to technical administrative questions and ensures necessary follow up.
•  Provide appropriate training on HR transactions to users when requested or deemed necessary.
• Participate in various Corporate HR annual initiatives as required on a project basis. 
•  Participate with Corporate HR staff in developing policies and procedures.
• Support the HR Management team with special projects and process improvements.
•  Other duties as assigned.

Emphasized Role in Absence Management and Leave Related Functions:

• Strongly support HR initiatives related to Wellness, Absence Management and Leaves.
•  Support the maintenance of the company Absence Management and Leave system.
•  Responds and maintains flow of requests for Leave and ADA/ADAA.
•  Coordinates with Payroll and Benefits department to ensure employee benefit premiums are collected.
•  Maintains leave status in the HRIS system and partners with Payroll to ensure accurate leave pay codes are utilized and other appropriate system updates.
• Acts as additional support to the unit companies with Absence Management, Leave and ADA/ADAA.
  
  

Employment & Recruiting Functions:

• Navigate and support ATS (Applicant Tracking System) transactions to unit companies to maximize the use of the system.
• Work with various users on problem solving any issues with functions and providing appropriate training as required.
•  Supporting Recruiting teams by posting available positions in various 3^rd parties, review applicants and send to hiring managers.
•  Process new hires to include gaming registration and update monthly gaming data.
  
  

SKILLS & QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must be knowledgeable to all Company policies and procedures, including fire and safety regulations.
• Knowledge of federal and state leave laws, including FMLA, CFRA, PDLL, ADA, etc. (including eligibility and entitlements) *California knowledge desired.
• Excellent attention to detail and strong organizational skills.
• Strong professional communication (verbal and written) with employees at all levels.
• Ability to handle sensitive employee information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); Experience with HRIS and leave management systems (e.g., UGK, BASIC, Sedgwick, Kronos).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High volume restaurant experience preferred.
• Bilingual in English/Spanish is required