What are the responsibilities and job description for the Administrative Assistant Part-Time position at St. Helen Catholic Church?
Part-Time Administrative Assistant Job Description-St. Helen
Summary of Position:
St. Helen Catholic Parish is seeking to fill a key position in the parish. The candidate must be committed to the values expressed in the mission and philosophy of the Catholic Church. The candidate must be comfortable with our parish mission.
Purpose of Position:
Efficiently assist the pastor, your coworkers, and parishioners to get the fullest experience within the Church. You will be working closely with the Full-Time Secretary in doing so. Professionally communicate with staff and parishioners to keep everyone updated with what is going on at St. Helen Church
Responsibilities & Expectations:
ASSIST PARISHIONERS, COWORKERS AND FR JAY
- Welcome visitors with friendly demeanor when they walk into the office and assist them
- Any other assistance that is needed by Fr. Jay, other staff members and parishioners
ADMINISTRATIVE DUTIES
- Professionally answer the phone
- Respond to emails sent to you and the secretary emails
- Occasionally open, sort and distribute the mail
NAVIGATE THE PARISH DATA SYSTEMS SOFTWARE
- Enter the offertory envelope information into PDS weekly
- Occasionally run reports
- Email family envelopes to Our Sunday Visitor every other month
- Input new families into PDS
- ANYTHING ELSE THAT IS ASKED OF YOU FROM THE PASTOR, STAFF AND PARISHIONERS
Skills, Experience, and Educational Requirements:
- Either a bachelor’s degree or experience working in an office setting
- Efficient in Microsoft Office especially Word, Outlook, and Excel
Personal Attributes:
- Professional and friendly attitude
- Quick and flexible learner
- Able to keep things confidential from outside of the office
- Multitask
- Organized
Description of Function and % of Time Spent
- Assist Parishioners, Coworkers and Fr. Jay 50%
- Answer Phone Calls and Emails 40%
- Other Administrative Duties 10%
Job Type: Part-time
Pay: $15.00 - $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $15 - $21