What are the responsibilities and job description for the Administrative Assistant position at St George Carpentry?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, ensure smooth communication, and contribute to a professional and welcoming environment. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills. You will play a key role in managing administrative tasks, providing exceptional customer service, and supporting office management functions to help our organization run efficiently and effectively.
Responsibilities
- Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy.
- Manage calendar scheduling, appointment setting, and coordinate meetings for staff members using Microsoft Office and Google Workspace tools.
- Handle data entry, filing, and record keeping with accuracy, including maintaining organized digital and physical files.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record management.
- Provide customer support through excellent phone etiquette, email correspondence, and in-person interactions.
- Support office management duties such as supply inventory, mail distribution, and maintaining office equipment.
- Proofread documents for accuracy and clarity to ensure high-quality communication across all channels.
Requirements
- Proven experience in an administrative or clerical role with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent computer literacy including data entry, typing speed, and familiarity with multi-line phone systems.
- Previous office experience in a professional setting is highly preferred.
- Strong customer service skills with a friendly demeanor and excellent phone etiquette.
- Bilingual abilities are a plus to serve diverse client needs effectively.
- Experience with bookkeeping software such as QuickBooks is advantageous.
- Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively. Join us in creating a vibrant workplace where your administrative expertise makes a real difference! We value energetic professionals who thrive on supporting teams, streamlining processes, and delivering outstanding service every day. This paid position offers an engaging environment where your skills will be recognized and your contributions celebrated!
Pay: $15.00 - $18.00 per hour
Work Location: In person
Salary : $15 - $18