What are the responsibilities and job description for the Main Office and Board Coordinator position at St. Croix Preparatory Academy?
- Public Relations: Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
- Building Access: Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
- Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
- Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
- Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
- Food Service Reporting: report monthly food service meal counts through CLiCS.
- Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
- Records Management: Securely archive official governance records, including bylaws, policies, and resolutions.
- Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
- Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.
- Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
- Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
- MARRS Reporting: serve as back-up for school-wide MARRS reporting.
- Degree: Bachelor's Degree in General Education or a related field preferred; High School Diploma required.
- Experience: Proven experience in executive support, office administration, or school operations.
- Technical Proficiency: Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred.
- Communication: Outstanding verbal and written communication skills with a professional personal presentation.
- Governance Knowledge: Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred).
- Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism.
- Organization: Strong project management skills with meticulous attention to detail.
- Mission Commitment: Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership.
- Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude.
- Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents.
- Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items).
JobID: 565
Position Type:
Other/Main Office and Board Coordinator
Other/Main Office and Board Coordinator
Date Posted:
8/5/2026
8/5/2026
Location:
District
District
Main Office & Board Coordinator
Reports To: Executive Director
Classification : 260 days
Compensation: $56,500-$62,175 (benefits eligible)
Position Summary
As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.
Key Responsibilities
Executive & General Administrative Support
Board Clerk Responsibilities
Project & Process Coordination
Requirements & Skills
Education & Experience
Essential Skills
Personal Qualities & Working Conditions
Salary : $56,500 - $62,175