PART-TIME PERSONNEL RECORDS COORDINATOR (INTERMITTENT SKILLED SUPPORT) / HUMAN RESOURCES

This is a part-time position working 16 hours per week on average. Hours may be flexible, but must be worked Monday – Friday during regular business hours.

PURPOSE: This position is perfect for someone looking to get their start in the Human Resources field or for someone looking for a part-time support role for an amazing HR team! Duties include maintaining personnel files-both physical and digital, assisting employees, some data entry, scanning, digital file conversion, and general office tasks.

RESPONSIBILITIES:

• Maintain, organize, and update employee personnel and medical files in accordance with policy and legal requirements, ensuring the integrity and confidentiality of all human resource records.
• Ensure all records are complete, accurate, and filed promptly, including but not limited to personnel documents, training records, performance evaluations, and medical documentation.
• Scan and convert physical personnel and medical documents into digital format, ensuring clarity, accuracy, and proper document indexing.
• Review scanned files for completeness and quality, making corrections or rescanning as needed to ensure reliable digital records.
• Organize and upload digitized documents into the appropriate electronic filing systems or employee records.
• Audit personnel and medical files regularly to ensure compliance with retention schedules, privacy regulations, and internal standards.
• Secure and protect confidential employee information by following established privacy and access-control procedures.
• Maintain logs, inventories, or tracking spreadsheets to document file contents.
• Coordinate the transfer and storage of archived files, including preparing boxes, labels, and documentation.
• Answers questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Assists with projects by gathering, copying, and collating documents.
• Assists with new hire employee orientation.
• Assists with new hire orientation, including verifying I-9 documents.
• Create new employee ID badges as needed.
• Receives and distributes office mail and COBRA/Retiree payments.
• Verifies past wages are correct for current and former employees upon request.
• May assist with special department projects.
• Performs other duties as assigned.

REQUIREMENTS:

• General or technical high school diploma or equivalent
• Some college or general clerical experience is desirable
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Knowledge of modern office practices, procedures, and equipment
• Ability to pay attention to detail, follow instructions, file alpha and numeric and verify data
• Working skills in customer relations and service
• Any combination of education, training, and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Employment is contingent on successfully passing a full criminal background check.
• Requires successful completion of computerized clerical skills testing as follows:
  • Data Entry
  • Microsoft Outlook
  • Customer Service
  • Please call Human Resources at 636-949-7320 to receive a testing link.

TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.