Secretary

Part-Time Secretary Job Description – St. Anna Greek Orthodox Church  

The St. Anna Greek Orthodox Church seeks a dependable and organized part-time Secretary to support the day-to-day administrative operations of the parish office. This position serves as a welcoming point of contact for parishioners, clergy, visitors, and community members while helping maintain accurate records, communication, and office procedures.  

Key Responsibilities  

•       Answer phones, respond to emails, and greet parishioners and visitors in a  courteous and professional manner.  

• Prepare, type, edit, and distribute church correspondence, bulletins,  announcements, and other parish communications.  

•        Maintain parish records, calendars, mailing lists, sacramental records, and  general office files with accuracy and confidentiality.  

•        Assist clergy and ministry leaders with scheduling, meeting coordination, and  administrative follow-up.  

•        Process routine office tasks such as copying, filing, data entry, and supply  inventory.  

•      Coordinate with volunteers and staff as needed to support parish operations. 

•      Handle sensitive information with discretion and professionalism. 

•        Light bookkeeping as required  

•      Assist in the facilitation of facility rentals with the events coordinator 

Qualifications  

•      Previous administrative, clerical, receptionist experience preferred.  

•      Strong written and verbal communication skills.  

•        Proficiency with standard office software, email, and basic record-keeping  systems.  

•      Excellent organizational skills and attention to detail.  

•         Ability to manage multiple tasks and maintain confidentiality.  

•        Professional demeanor and a welcoming attitude toward parishioners and  visitors. 

•      Respect for the mission, values, and traditions of the Greek Orthodox Church.  

•  Ability to work independently and collaboratively with clergy, staff, and  volunteers.  

Work Schedule  

This is a part-time position with hours to be determined based on parish needs. The  schedule will include weekday on-site office hours and occasional flexibility around  major church events, holidays, and special services.  

Reporting Relationship  

The part-time secretary reports to the parish priest and works collaboratively with the  parish council.