Subcontract Administrator - III

About the Role

We are seeking an experienced Indirect Subcontract Administrator to support complex subcontract and procurement activities within a fast-paced aerospace and manufacturing environment.

This position will manage the full lifecycle of complex subcontracts and supplier agreements, with a particular focus on large components and major fabricated structures, long-term agreements (LTAs), Master Service Agreements (MSAs), and milestone-based Statements of Work (SOWs).

The ideal candidate has strong subcontract administration and negotiation experience and is comfortable managing high-value supplier relationships, complex terms and conditions, performance milestones, and cross-functional stakeholders.

Key Responsibilities:

Subcontract Administration

• Administer the full lifecycle of complex indirect subcontracts from solicitation and award through subcontract closeout.
• Develop, issue, and evaluate Requests for Proposal (RFPs).
• Conduct proposal evaluations and cost/price analyses.
• Negotiate and administer complex subcontract agreements.
• Ensure subcontract terms align with contractual flow-down requirements, internal policies, and applicable regulations.
• Manage subcontract modifications, amendments, renewals, and other contractual changes.
• Maintain complete and accurate subcontract documentation and files.

Large Component & Major Procurement

• Lead procurement and subcontract administration activities for high-value, large-scale components, assemblies, and fabricated structures.
• Support procurement of components such as cryogenic tanks, pressure vessels, large structures, and major fabricated assemblies.
• Coordinate with engineering, quality, program, and other internal teams to establish technical requirements and acceptance criteria.
• Develop and manage long-lead procurement strategies for critical components.
• Monitor supplier performance, schedules, and supply continuity.

Long-Term Agreements & Master Service Agreements

• Negotiate, establish, and administer Long-Term Agreements (LTAs) and Master Service Agreements (MSAs).
• Develop pricing structures, volume commitments, and supplier performance frameworks for long-term relationships.
• Manage agreement renewals, amendments, modifications, and ongoing contractual requirements.
• Work with suppliers and internal stakeholders to resolve commercial and contractual issues throughout the agreement lifecycle.

Terms & Conditions Management

• Draft, review, and negotiate subcontract terms and conditions.
• Identify and mitigate contractual and commercial risk.
• Ensure appropriate flow-down of contractual, regulatory, and compliance requirements.
• Partner with Legal, Contracts, Supply Chain, Engineering, and other stakeholders to resolve complex terms and conditions issues.

Milestone-Based Statement of Work Management

• Develop and administer milestone-based Statements of Work (SOWs) for complex supplier efforts.
• Establish measurable performance milestones, deliverables, acceptance criteria, and associated payment schedules.
• Monitor subcontractor performance against contractual milestones.
• Coordinate milestone acceptance and payment authorization.
• Address schedule delays, scope changes, performance issues, and other subcontractor concerns.

Supplier & Stakeholder Management

• Develop and maintain strong relationships with key subcontractors and suppliers.
• Conduct supplier performance reviews and support continuous improvement initiatives.
• Resolve subcontract issues involving performance, schedule, scope, cost, and contractual disputes.
• Partner with internal stakeholders to maintain alignment around requirements, schedule, budget, and supplier performance.
• Manage multiple complex priorities in a deadline-driven environment.

Compliance & Documentation

• Ensure subcontract activities comply with company policies, contractual requirements, and applicable regulations.
• Maintain accurate and audit-ready subcontract files and supporting documentation.
• Support internal and external audits, reviews, and reporting requirements.
• Ensure required procurement and subcontract documentation is completed throughout the procurement lifecycle.

Required Qualifications

Candidates should have:

• Bachelor's degree in Supply Chain, Business, Engineering, or a related field, or equivalent relevant experience.
• Level 2: 3 years of subcontract administration and/or procurement experience.
• Level 3: 5 years of subcontract administration and/or procurement experience.
• Experience administering complex subcontracts and long-term supplier agreements.
• Demonstrated experience negotiating and managing contract terms and conditions.
• Experience working with milestone-based Statements of Work and performance-based payment structures.
• Strong negotiation, analytical, problem-solving, and communication skills.
• Experience using ERP and/or procurement systems such as SAP, Oracle, Coupa, or similar platforms.
• Ability to manage multiple complex priorities in a fast-paced environment.
• Strong supplier and internal stakeholder management capabilities.

Preferred Qualifications

• Experience procuring or administering subcontracts for large components or major structures, including cryogenic tanks, pressure vessels, large fabricated assemblies, or similar complex hardware.
• Experience within aerospace, defense, or another highly regulated manufacturing environment.
• Experience negotiating and administering Master Service Agreements (MSAs), Long-Term Agreements (LTAs), and long-term supply agreements.
• Knowledge of aerospace quality standards and procurement compliance requirements.
• Familiarity with ITAR/EAR requirements.
• Professional certification such as CPM, CPSM, NCMA CFCM/CPCM, or equivalent.

Ideal Candidate Profile

This opportunity is particularly well suited for a procurement or subcontract professional who has personally managed complex, high-value supplier agreements rather than primarily transactional purchasing activities.

Strong candidates will be able to demonstrate hands-on experience with several of the following:

• Complex subcontract lifecycle administration
• Large-component or major-structure procurement
• High-value supplier negotiations
• Long-Term Agreements and Master Service Agreements
• Terms and conditions negotiation
• Milestone-based Statements of Work
• Performance-based or milestone-based supplier payments
• Cost and price analysis
• Supplier performance management
• Aerospace or regulated manufacturing procurement
• Cross-functional collaboration with engineering, quality, contracts, and program teams

Pay: $50.00 - $60.00 per hour

Application Question(s):

• Describe your experience managing complex subcontracts for large components, fabricated structures, aerospace/defense hardware, or similar high-value procurements. What did you personally manage across the subcontract lifecycle?
• What experience do you have negotiating and administering LTAs, MSAs, and subcontract terms & conditions? Please include any experience with RFPs, cost/price analysis, contract modifications, or supplier negotiations.
• Describe your experience with milestone-based SOWs and payment structures. Have you managed supplier deliverables, milestone acceptance, and payment authorization tied to specific performance milestones?

Work Location: In person

Salary : $50 - $60