Parish Secretary

• Maintain accurate parish records, including sacramental registers (marriages, baptisms,

funerals), new parishioner registrations, baptism registrations and financial contribution logs.

• Keep parishioner census information current using ParishSoft in collaboration with the

pastor.

• Maintain volunteer records, ensuring all required documents are completed annually and all

volunteers are in compliance with the Diocese of Providence’s Safe Environment policies and
procedures.

• Coordinate and schedule volunteers (e.g., Eucharistic Ministers, Lectors, Altar Servers) using

Ministry Scheduler Pro.

• Must be willing to support the mission and vision of the Roman Catholic Church and a Catholic in

good standing, practicing and faithful to the Sacraments.

• Experience handling confidential, sensitive, timely and critical matters using good judgment,

tact, respect and discretion required.

• Bachelor’s or associate’s degree from a recognized college preferred.
• 1-2 years in general office setting with administrative experience.
• Proficiency in Microsoft Office (Word/Excel), Canva, and willingness and ability to learn parish

systems (e.g., ParishSoft, Ministry Scheduler Pro, etc.).

• Must be well organized, able to multitask and effectively work in a changing

environment.

• A strong service orientation critical.
• A strong ability to communicate effectively through email, telephone, and in-person.