Payroll Manager

Position Purpose:

The Payroll Manager plays a pivotal role in overseeing and executing the end-to-end payroll process for Business Customers, ensuring accurate and timely payment to over 17,000 associates while maintaining strict compliance with state, federal, and local regulations. This position requires a seasoned professional with extensive experience in payroll procedures, team management, and a deep understanding of regulatory standards, such as paid and sick leave laws. Collaborating closely with human resources and payroll tax teams, the Payroll Manager will lead initiatives to enhance payroll operations, oversee audits, manage special projects, and drive continuous improvements in payroll metrics, all under the guidance of the Director of Payroll & Compliance.

Key Responsibilities:

• Lead the execution of the weekly and bi-weekly payroll processes, ensuring precise reconciliation, bank transmittal, and compliance with tax regulations, resulting in timely and error-free associate compensation.
• Manage and mentor a team of payroll coordinators, fostering a culture of continuous improvement through training and support, to enhance team performance and efficiency.
• Act as the Subject Matter Expert (SME) for Workday earnings and deductions, implementing company-wide compliance strategies that align with legal standards and organizational objectives.
• Collaborate with the processing and tax teams to guarantee prompt payroll transmittals and ensure vendor files are reconciled and submitted promptly.
• Conduct thorough weekly payroll audits and approvals, enhancing accuracy and maintaining compliance with applicable laws and regulations.
• Oversee the integration of payroll history loads and manage tax adjustments associated with acquisitions, ensuring seamless transitions and compliance.
• Partner with HROPS and HRBP teams, providing expertise in compliance matters and contributing to the successful completion of special projects that align with strategic goals.
• Manage the preparation and review of quarterly and annual payroll tax filings, ensuring timely submissions and alignment with statutory requirements.

Direct Manager Direct Reports:

The Payroll Manager is accountable to the Director of Payroll & Compliance. This managerial role includes leading and mentoring a team of payroll coordinators and supervisors, ensuring they are aligned with corporate objectives and compliance standards. The Payroll Manager is responsible for fostering a high-performance environment, providing ongoing guidance, training, and support to their direct reports to achieve departmental and organizational goals.

Travel Requirements:

The Payroll Manager is not required to travel frequently, as the role is predominantly office-based with potential occasional travel for audits and special projects as necessary.

Physical Requirements:

The position of Payroll Manager is primarily office-based and involves standard physical expectations consistent with typical professional environments. This role requires the ability to remain in a stationary position for extended periods while working at a desk and using a computer. The incumbent must have the capability to communicate effectively, both verbally and in writing, and to access and analyze both printed and digital data to facilitate accurate payroll management and reporting.

The Payroll Manager may occasionally need to move between different office locations or conference rooms to attend meetings or collaborate with teams. Light lifting of documents or office materials, generally not exceeding 10 pounds, may be necessary. Visual acuity is essential for detailed review of payroll records and spreadsheets.

In alignment with the company's commitment to diversity and inclusion, reasonable accommodations may be provided to enable qualified individuals with disabilities to perform these essential physical functions. These accommodations will be evaluated on a case-by-case basis to ensure a supportive and accessible work environment for all employees.

Working Conditions:

The Payroll Manager position is centered within a dynamic and collaborative hybrid work environment, which combines in-office responsibilities with remote work opportunities, fostering flexibility and adaptability. This role is integral to the fast-paced, deadline-driven payroll operations, demanding focused precision and consistent proactive engagement. The Payroll Manager is expected to seamlessly navigate between various tasks and projects, coordinating with cross-functional teams to ensure the efficient execution of payroll processes and compliance-related initiatives. This position requires a heightened attention to detail and an ability to perform under pressure while maintaining high standards of accuracy and timeliness. Adaptability and resilience are key, as the role involves managing multiple priorities and deadlines concurrently, reflecting the organization's commitment to operational excellence and employee satisfaction.

Minimum Qualifications:

Preferred Qualifications:

• Advanced certification in payroll or human resources, such as SHRM-CP, PHR, or SPHR, reflecting a commitment to ongoing professional development.
• Demonstrated proficiency in advanced Excel functions, including macros and VBA scripting, to enhance efficiency in payroll processing and reporting.
• Extensive experience with integrating payroll systems during organizational restructuring, emphasizing seamless transitions with minimal business disruption.
• Proven track record in implementing process improvements and automation within payroll operations, leading to increased accuracy and efficiency.
• Proficiency in leveraging data analytics tools to identify trends and areas for improvement within payroll practices.
• Experience in managing payroll operations within a multi-national organization, showcasing a deep understanding of global payroll requirements and regulations.
• Strong financial acumen with the ability to collaborate effectively with finance teams on budgeting, forecasting, and variance analysis related to payroll expenses.
• Demonstrated success in leading cross-functional projects, highlighting the ability to manage diverse teams and achieve project goals within set timelines.
• Exceptional interpersonal skills that enhance collaboration across departments and foster a team-oriented environment.
• Commitment to fostering a diverse and inclusive workplace, demonstrated through initiatives aimed at promoting equity within payroll practices.

Minimum Education:

The minimum education requirement for the Payroll Manager position is a Bachelor's degree in accounting or a related field, or alternatively, a minimum of five years of payroll processing experience.

Preferred Education:

A Bachelor’s degree in Accounting, Finance, or a closely related discipline is preferred, coupled with ongoing professional development and advanced certifications such as CPP (Certified Payroll Professional) to drive strategic payroll management and operational excellence.

Minimum Years Of Work Experience:

Candidates must possess at least 4 years of experience in managing and mentoring a team, coupled with a minimum of 3 years of experience overseeing payroll processing for 17,000 employees.

Certifications:

FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certification is preferred.

Competencies:

• Leadership and Team Management: Demonstrates the ability to effectively manage and mentor a team of payroll coordinators, providing clear guidance, training, and support to ensure team cohesion and high performance.
• Technical Aptitude: Possesses strong technical skills with proficiency in payroll systems such as Workday, ADP, and MS Excel, including advanced functionalities like v-lookups and pivot tables for efficient data management and analysis.
• Compliance and Regulatory Acumen: Exhibits a comprehensive understanding of state, federal, and local tax laws, including relevant sick and meal laws, to ensure organizational compliance and mitigate any risks.
• Communication Proficiency: Communicates complex payroll and tax information clearly and effectively, especially during large-scale year-end communications, ensuring clarity and understanding across all employee levels.
• Analytical and Problem-Solving Skills: Employs strong analytical skills to conduct accurate payroll audits, reconcile discrepancies, and manage tax adjustments, ensuring precise and compliant payroll processing.
• Project Management: Demonstrates the ability to manage multiple concurrent projects, such as payroll history adjustments related to acquisitions, with effective time management and prioritization skills.
• Collaboration and Cross-Functional Engagement: Effectively collaborates with cross-functional teams, including HR Operations and HR Business Partners, to address compliance matters and contribute to strategic special projects.
• Adaptability and Change Management: Shows resilience and flexibility in adapting to shifting priorities and dynamic work environments, ensuring continuous improvement in payroll processes and outcomes.

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Job Location: SRS Distribution - McKinney

7440 State Highway 121 McKinney, TX 75070-3104

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As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc., including all its subsidiaries, provides job opportunities to qualified individuals without regard to actual or perceived race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, uniform service, veteran status, marital status, genetic information, physical or mental disability, or any other characteristic in accordance with applicable federal, state, and local EEO laws. If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position, please contact Human Resources at US: 855.556.3221, or by email to: HR@Help.SRSDistribution.com with the nature of your accommodation request and include the Business name, location and title of the job opening. Please allow one (1) business day for a reply. All employment offers are contingent upon successful completion of a background check and drug screen, as permitted by law.

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Competitive weekly/bi-weekly pay, discretionary bonuses, 401(k) with company match, Employee Stock Purchase Plan, paid time off (vacation, sick, volunteer, holidays, birthday, floating), medical/dental/vision, flexible spending accounts, company-paid life and short-term disability, plus optional long-term disability, and additional life insurance.

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Benefits