What are the responsibilities and job description for the Office Manager/Bookkeeper position at SRP Storage Solutions, LLC?
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Paid time off
Garaginization/Dallas Custom Closets is a leader in residential home organization systems. We design, manufacture, and install closets, garage and other systems in client homes.
As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives.
As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives.
Key Responsibilities
- Oversee the daily operations of the office, ensuring seamless and efficient back-office functions, including accounting, human resources, payroll, and supply chain management.
- Provide comprehensive administrative support to the team, fostering a productive and collaborative work environment.
- Perform HR-related tasks such as onboarding, offboarding, and benefits enrollment, ensuring a smooth transition for employees.
- Oversee all Accounts Payable (A/P) and Accounts Receivable (A/R) processes, maintaining accuracy, timeliness, and adherence to internal controls.
- Perform day-to-day bookkeeping and accounting tasks with precision and confidentiality.
- Perform journal entries, manage the general ledger, and ensure financial records are maintained in accordance with company policies.
- Conduct monthly bank reconciliations and balance sheet account reconciliations.
- Ensure the timely and accurate invoicing and payment processing, particularly in handling client payments.
- Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, billing, errands, and purchasing.
- Maintain the office condition and coordinate necessary repairs to ensure a safe and pleasant work environment.
Requirements
- This is an on-site role: Must be available to work in the office Monday through Friday, from 8:00 AM to 5:00 PM.
- Must have reliable transportation and reside within a 35-minute commute of the office.
- Demonstrated experience as an Office Manager or Bookkeeper
- Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent practical experience).
- 3 years of bookkeeping and financial management experience, specifically within the home improvement or construction industry.
- Hands-on, working knowledge of both Jobber and Intuit QuickBooks is required. Exposure alone will not qualify.
- Proficiency in the MS Office suite, particularly MS Excel and MS Outlook.
- Strong attention to detail, excellent data entry accuracy, and ability to meet deadlines.
- Practical experience with using office equipment, including copiers and printers.
- Exceptional time management skills with the ability to multitask and prioritize effectively.
- Outstanding written and verbal communication skills.
- Demonstrated leadership potential and team management experience preferred.
- Superior organizational and planning capabilities in a fast-paced environment.