What are the responsibilities and job description for the Project Coordinator II - Documentation Specialist position at SRI?
SRI Education conducts rigorous and equitable research, delivers technical assistance, and develops tools and assessments to promote improved outcomes for children. Our mission is to reduce barriers, optimize outcomes, and ensure educational equity for all children, youth, and families. Look at our research!
Our work includes preparation of proposals, reports, presentations, posters, workshop materials, journal submissions, and other documents that require formatting and production. Our staff also need assistance with operational functions such as procurement, travel, on-and-off boarding, conference planning, and timecards. SRI Education is seeking a Project Coordinator II to provide a wide variety of support to staff in the Menlo Park, CA and Arlington, VA offices, as well as satellite offices. In this role, we offer opportunities for growth, learning and career advancement through mentorship and training. A flexible work schedule with two or more days onsite in the Arlington, VA office with the balance from a home office.
Responsibilities
Primary job responsibilities:
SRI is an independent nonprofit research institute headquartered in Menlo Park, Calif., with a rich history of supporting government and industry. We create and deliver world-changing solutions for a safer, healthier, and more sustainable future. For more than 75 years, we have collaborated across technical and scientific disciplines to discover and develop groundbreaking products and technologies and bring innovations and ideas to the marketplace.
Our work includes preparation of proposals, reports, presentations, posters, workshop materials, journal submissions, and other documents that require formatting and production. Our staff also need assistance with operational functions such as procurement, travel, on-and-off boarding, conference planning, and timecards. SRI Education is seeking a Project Coordinator II to provide a wide variety of support to staff in the Menlo Park, CA and Arlington, VA offices, as well as satellite offices. In this role, we offer opportunities for growth, learning and career advancement through mentorship and training. A flexible work schedule with two or more days onsite in the Arlington, VA office with the balance from a home office.
Responsibilities
Primary job responsibilities:
- Format high-quality reports, presentations, and proposals using Microsoft Word, Excel, and PowerPoint, including styling, automated tables of contents, front/back matter, and data visualizations (charts, tables, graphics).
- Support the coordination of proposal, presentation, and report development for professional staff, including working from templates, incorporating editorial revisions from draft materials, and collaborating with production staff.
- Support proposals teams with resume collection, final formatting, compliance reviews, and uploading final documents for routing and final submission.
- Oversee and support Arlington office operations and events, including candidate interviews, onboarding/offboarding processes, meeting logistics, supply organization, and other needed tasks like copying, scanning, and file storage.
- Support document remediation/508 compliance, comprehensive training will be provided as needed.
- Facilitate and problem-solve matters related to SRI systems and support such as procurement, travel, timecards, meeting/office space, and virtual meetings.
- Assist staff with monitoring and training in the use of corporate online systems
- Assist and monitor submission of forms including timecards, travel expense reports, bid and proposal applications, and purchase orders.
- Grow professionally and develop new skills through ongoing embedded mentorship and professional development opportunities
- Bachelor’s degree; at least 6 years of experience directly related to the duties and responsibilities specified.
- Capacity to support multiple tasks simultaneously and change focus as priorities shift through use of strong organizational skills.
- Demonstrated ability to solve problems and ensure high quality through attention to details and requirements.
- Ability to communicate clearly verbally and in writing.
- Previous experience and demonstrated ability to work collaboratively.
- Expert knowledge formatting documents in Microsoft Word and PowerPoint; ability to create and edit charts and sheets in Excel; experience using Adobe Acrobat; desire to learn new software skills.
- Experience in SharePoint is a plus.
- Experience in creating 508 compliant documents is a plus.
- Multimedia production experience is a plus
- Ability to adapt communication styles to engage effectively with diverse personalities and cross-functional partners across multiple time zones.
SRI is an independent nonprofit research institute headquartered in Menlo Park, Calif., with a rich history of supporting government and industry. We create and deliver world-changing solutions for a safer, healthier, and more sustainable future. For more than 75 years, we have collaborated across technical and scientific disciplines to discover and develop groundbreaking products and technologies and bring innovations and ideas to the marketplace.
Salary : $31 - $41