Project Coordinator

Job Title: Project Coordinator (Hybrid position - Travel is Required)

About Us:

Whether our customers need Cybersecurity Engineering & Architecture, Communications Infrastructure or Construction Management, Spy Ego Media has it covered. We have a team of experts located throughout the U.S., an inventory of specialized equipment and dynamic systems to ensure a successful delivery for our client’s needs & requirements.

Spy Ego Media is an industry leader in delivering broad spectrum technological solutions. With over two decades of experience in the IT industry, thousands of successful projects, hundreds of IT and cybersecurity certifications, and a proven track record of success, Spy Ego Media delivers reliable solutions to a wide base of client types within the private, public and government sectors.

At Spy Ego Media, we take pride in being at the forefront of the construction management industry, leading the way in building the infrastructure of tomorrow. As a trusted provider of comprehensive construction solutions, we specialize in managing projects across diverse sectors, including hard infrastructure, communications infrastructure (fiber and towers), datacenters, and storage solution buildouts.

Benefit Package includes:

• Disability, Critical Illness, Hospital, Legal plan available
• 401K with 4% matching
• Per diem for travel
• Paid Time Off & Sick Time

Summary of Position:

Spy Ego Media, LLC is looking for a seasoned Project Coordinator to join our team and help deliver successful projects within specified timelines. With over two years of experience in project coordination and a strong background in the construction industry, you will be instrumental in providing essential support to our project managers and teams. This role involves a mix of home office work and on-site visits, requiring a reliable mode of transportation for travel throughout Montana to various job sites.

Responsibilities:

Support to Project Managers: Assist project managers in all project phases by coordinating schedules, documentation, inspections, and communications to ensure projects are completed on time and within scope and budget.

Site Visits: Conduct site visits to inspect and document progress through photos and written reports. Ensure project quality standards are maintained, and any issues are quickly resolved.

Billing & Reporting: Analyze project billing to ensure accuracy, create project progress reports, and maintain comprehensive records.

Scheduling & Coordination: Work with project managers, crew members, clients, and internal departments to assist in the creation of project schedules. Resolve scheduling conflicts and resource shortages.

Interdepartmental Collaboration: Serve as a liaison between project management and Human Resources, Payroll, and Accounting to streamline processes and resolve issues.

Documentation Management: Keep project documentation up to date, including contracts, schedules, reports, and correspondence.

Communication & Negotiation: Maintain strong lines of communication with all stakeholders, both internally and externally. Negotiate resource allocations, deadlines, and project changes effectively.

Continuous Improvement: Contribute to process improvements and recommend best practices to enhance project coordination efficiency.

Experience & Education Requirements:

• 2 years of project coordination experience, particularly in the construction industry.
• 
  Strong communication and negotiation skills, both verbal and written.
• 
  Proficiency in Microsoft Office and project management software.
• 
  Experience with inspections, documentation, and photo management.
• 
  Ability to multitask and pay close attention to detail.
• 
  Reliable transportation and the ability to travel to job sites throughout Montana.
• 
  Familiarity with construction and fiber communication projects is highly preferred.

Opportunities for Growth:

Successful performance in this role could lead to a promotion to Project Manager, where you will have greater responsibilities and oversight of projects.

Additional Hiring Requirements:

• This position will primarily be Monday through Friday and 40 hours a week, however the successful candidate should be able to work a flexible schedule, over-time, or on occasional weekends as needed.
• 
  Must be able to travel throughout various locations throughout Montana and possibly in/out of state with some overnight stays as necessary.
• 
  Must be able to pass a drug screen and criminal background check.
• 
  Must possess a valid driver’s license for the state in which you reside.
• 
  Verifying your legal right to work in the United States under the Immigration Reform and Control Act of 1986 (IRCA).

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.
• 
  Using hands and fingers to operate a computer, telephone, and keyboard.
• 
  Close vision requirements due to computer work.
• 
  Ability to walk, sit, stand, bend, twist, stoop, push, pull, carry, and lift as needed.
• 
  Ability to coordinate eyes, hands, feet, and limbs in performing skilled movement.
• Ability to fluently and effectively speak, understand and write in the English language.