Project Coordinator

Project Coordinator

Glacier Millworks | Kalispell, Montana

Glacier Millworks is looking for a highly organized, detail-oriented Project Coordinator to help keep our custom projects accurate, organized, and moving smoothly from customer approval through production and final delivery.

This is a key support role within our operations team. The Project Coordinator works closely with Project Management, Estimating, Procurement, Production, Sales, and Delivery to make sure each project has the correct information, documentation, materials, and schedule needed to move successfully through production.

This position also provides administrative support to the organization and is ideal for someone who is excellent with Excel, data entry, documentation, organization, communication, and follow-through.

Because we manufacture highly customized architectural wood products, details matter. We are looking for someone who enjoys keeping things organized, catching discrepancies, solving missing-information issues, and making sure nothing falls through the cracks.

What You'll Do

Project Coordination & Data Entry

• Enter and maintain accurate project information in Excel, Odoo, Kanbanchi, Google Sheets, and other internal systems
• Create and maintain detailed production Job Sheets
• Verify quantities, products, colors, profiles, delivery information, and special project requirements
• Review project information for missing, conflicting, or inaccurate details before jobs reach production
• Maintain organized electronic and physical project files
• Update project information as quantities, schedules, or customer requirements change
• Coordinate with Procurement regarding material requirements and ordering timelines

Production Coordination

• Prepare complete production packets and supporting documentation
• Confirm approved samples, project scope, lead times, and special requirements
• Help maintain and update the rolling production schedule
• Participate in weekly production meetings
• Track projects as they move through production
• Communicate schedule and project changes between departments
• Ensure Production has complete and accurate information before work begins
• Coordinate with customers and builders when needed regarding schedules, deadlines, and delivery requirements

Administrative Support

• Provide administrative support to Project Management, Production, Estimating, and other team members
• Assist with scanning, filing, recordkeeping, documentation, and basic Accounts Receivable support
• Assist with professional customer communication and correspondence
• Help maintain departmental processes, procedures, and workflows
• Keep records and project documentation accurate, current, and organized

Project Closeout

• Confirm completed projects have all required production and delivery documentation
• Organize and close completed project files
• Coordinate the removal or archiving of project samples according to company procedures
• Update internal systems to reflect project completion

What We're Looking For

We are looking for someone who is extremely organized, accurate, proactive, and dependable.

You should be comfortable working with numbers, spreadsheets, detailed documentation, computer systems, and multiple projects at the same time.

Qualifications include:

• Strong Microsoft Excel skills
• Strong computer and data-entry skills
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple projects and deadlines
• Clear and professional written and verbal communication
• Ability to identify missing or conflicting information and follow through until it is resolved
• Comfortable learning and working in multiple software systems
• Ability to work effectively with customers, builders, vendors, and internal team members
• Experience with Microsoft Office, ERP systems, project-management software, or production software preferred
• Experience in construction, manufacturing, millwork, building materials, project coordination, or administrative operations is helpful but not required

You'll Be Successful in This Role If You:

• Naturally notice details and inconsistencies
• Double-check your work before considering it complete
• Enjoy spreadsheets, organization, and keeping information accurate
• Follow through without needing constant reminders
• Are comfortable asking questions when information doesn't match
• Can manage several priorities without losing track of the details
• Communicate changes quickly and clearly
• Take ownership of your responsibilities
• Enjoy helping a team stay organized and on schedule

About Glacier Millworks

Glacier Millworks is a growing prefinish and millwork manufacturer located in Kalispell, Montana. We specialize in custom wood products for high-end residential and architectural projects.

Our work requires craftsmanship, precision, communication, and a commitment to doing things well. Our core values are:

Intention | Commitment to Excellence | Can-Do Attitude | Honesty & Integrity | Enthusiasm

We're looking for someone who shares those values and wants to become an important part of a growing team.

Position: Full-Time Project CoordinatorLocation: Kalispell, MontanaWork Setting: In-person

Pay: $45,760.00 - $49,900.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $45,760 - $49,900