What are the responsibilities and job description for the Executive Assistant / Scheduler position at Spry Methods?
Who We’re Looking For (Position Overview):
Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon.
This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.
What Your Day-To-Day Looks Like (Position Responsibilities):You will serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.
Executive Scheduling & Calendar Management
- Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
- Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
- Prioritize competing requirements and ensure leadership is fully prepared for each engagement
Meeting & Engagement Support
- Coordinate and execute meetings, briefings, and events, including:
- Agenda development and logistics
- Read-ahead materials and briefing books
- Secure spaces, AV, and visitor access
- Track actions, taskers, and follow-ups to completion
- Prepare and quality-check executive correspondence, memos, and briefing materials
Travel Coordination (DTS)
- Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
- Build detailed itineraries and trip books
- Coordinate last-minute changes and ensure compliance with travel regulations
Front Office & Administrative Operations
- Serve as the primary point of contact for internal and external stakeholders
- Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
- Coordinate visit requests, clearances, and escort requirements
- Maintain organized records, files, and executive documentation
Office Management & Daily Operations
- Support day-to-day office operations including:
- Supply management and workspace coordination
- Security and access procedures
- Coordination across HQMC staff sections
- Enable smooth execution of the Director’s operational priorities
- Active DoD Secret Clearance
- 3–7 years of experience supporting senior leadership in a DoD or Federal environment
- Demonstrated experience supporting SES, Flag, or General Officers
- Advanced experience with:
- Executive calendar management and scheduling
- Defense Travel System (DTS)
- Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Strong understanding of DoD administrative, correspondence, and security processes
- Prior experience working in the Pentagon or HQMC
- Familiarity with task management systems (TMT, CATMS, or similar)
- Experience preparing executive-level briefing materials and read-aheads
- Bachelor’s degree (or equivalent experience)
- Exceptional organizational and time-management skills
- Ability to operate in a fast-paced, high-demand executive environment
- Strong judgment and ability to prioritize competing requirements
- Professional presence and ability to interact with senior leaders
- High level of discretion handling sensitive and classified information
- Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)
At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matter—from HQMC enterprise operations to DoD-wide transformation efforts.
In this role, you won’t just manage a calendar—you will enable decision advantage at the highest levels of the Marine Corps.
#CJ
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.