Finance Clerk I or II - Accounts Payable Clerk

Finance Clerk I: Grade 8 – ($19.04 - $25.63 DOQ) - Must be a high school graduate with two (2) years of experience and/or post high school education in an accounting or finance related field of education. Caselle software experience a plus. Must be able to maintain a cash drawer.Finance Clerk II: Grade 10 – ($20.95 - $28.26 DOQ) - Must be a high school graduate with four (4) years of experience. Associates degree or higher in an accounting or finance related field of education preferred. Caselle software experience a plus. Must be able to maintain a cash drawer.Department:FinancePosition Reports to:ControllerPay Grade:8/10Employment Type:Full-timeExempt/Nonexempt:Non-exemptDescription:Under the direction of a supervisor, the position performs skilled clerical accounting tasks involving the application of bookkeeping principles for the maintenance of financial accounts and records. This position performs duties relating to the financial operations of the City. Assignments may include payroll processing, utility account management, utility and miscellaneous billings and accounts receivable, accounts payable, cash handling, customer service, and financial reporting. Distinguishing Features of the Class:Finance Clerk I: Entry level position in the Finance Clerk career series. The position is responsible for performing tasks related to accounting, cash handling, customer service and data entry. This position is responsible for the preparation and maintenance of financial records performed with independent judgement and under general supervision from an accounting/clerical supervisor or superintendent.Finance Clerk II: Performs paraprofessional accounting work of a highly skilled and responsible nature. Although work is performed within the limits of an established accounting system, the responsibility, complexity, and independent nature of assignments along with additional requirements of experience and education distinguish this class from that of Finance Clerk I.Duties:Completes, reviews, monitors, and follows up on a variety of accounting and personnel documents, such as invoices, payment control documents, claims, vouchers, payroll reports, tax computations, contracts for supplies and agreements.Prepares and enters data utilizing a computer to record and process financial transactions for payroll, accounts receivable, accounts payable, revenue collections, vouchers or journals and other related accounting functions.Maintains ledgers, worksheets, or other registers keeping a running balance and reconciling to appropriate records.Researches account information and resolves concerns as needed including operating the utility shut off process and reporting and collecting delinquent and terminated accounts.Understands and follows a variety of policies, procedures, and laws and is able to interpret and explain the same to supervisors and employees.Calculates and reviews documents such as statements or vouchers for accuracy.Gathers and prepares data such as leave and payroll data and special reports on financial status of projects, contracts or accounts.Reviews and maintains records of repayment contracts and processes claims for payment.Computes information on bills, rents, price lists, and other charges before billing or recording.Receives and records monies according to cash handling policies and procedures and posts transactions to individual accounts or other books and records.Completes general ledger reconciliation using accounting software.Processes various accounting transactions such as receipts from various City offices, payments for fees, rents, taxes, permits and licenses; leave slips and pay exceptions in a timely manner for biweekly payroll, work order invoices and requests, and travel requests.Composes emails or other correspondence on job-related issues.Delivers and/or picks up documents from other City offices or other governmental offices.Tracks, monitors, logs, sorts, processes and files electronic and/or hardcopy documents.Maintains regular and reliable attendance.Demonstrates superior customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.All other duties as assigned.Qualifications:KNOWLEDGE, SKILLS, AND ABILITIESMust have knowledge and demonstrated skills in general clerical and accounting procedures; office terminology and procedures; and basic computer operations. Must make mathematical calculations rapidly and accurately; research information from a variety of sources; and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar. Familiarity with general accounting systems and hard copy filing systems desired. Must understand and be able to interact with fellow employees and the general public in a professional manner with special emphasis on good public relations skills. Must be able to work independently with minimal supervision; work cooperatively with other City employees and the public; work safely without presenting a direct threat to self or others.Physical Demands:While performing duties as assigned, the employee is required to sit for extended periods of time. The job requires a significant amount of time viewing a computer monitor and using a keyboard for data entry.Drug screen and background checks performed

Salary : $19 - $28