Payroll Manager

Description

Job Purpose:

Oversees bi-weekly global payroll processing for 2300 associates across multiple pay groups. Also responsible for processing special payrolls. Facilitates (HR, supervisors/managers, IT) set up, troubleshooting and maintenance of Time and Labor attendance reporting. To that end, the position must be knowledgeable of all pay practices (internal, Federal and multiple states), and have intimate knowledge of ADP systems. Prepares payment and filing of all local, state and federal tax returns. Reconciles payroll related journal entries and account information to General Ledger. Leads one to two associates.

Job Duties:

• Creates, edits and validates quarter-to-date and year-to-date balancing for all pay groups. Assures accuracy of W-2s.
• Oversees accurate and timely payroll processing.
• Is key contact for corporate regarding all payroll processing, including hourly, exempt, special payrolls, all setup and adjustments.
• Has oversight responsibility for running the hourly payroll and serves as back up.
• Coordinates all payroll processing and problems with IT, branches, coworkers, subsidiaries, and Springs as a whole.
• Prepares returns and pays local, state, and federal tax returns. These returns are filed monthly, quarterly, and annually.
• Knowledge of tax laws and reporting requirements is necessary to ensure accuracy of individual withholdings and accuracy of returns filed.
• Reconciles payroll related journal entries and account information to General Ledger.
• Validates system-generated journal entries.
• Prepares payroll-related journal entries for ADP draws and various adjustments.
• Reconciles income tax withholding, and oversees 401(k), after tax withholding, and all other Payroll balance sheet accounts.
• Systems administrator for the Time and Labor Management and attendance application.
• Must work with Human Resources to accommodate policy changes as relates to payroll and ADP.
• Responsible for making all system changes to and testing of ADP for all policy changes.
• Must have knowledge of HR policies to ensure proper and equitable enforcement of policies by supervisors.
• Serves as project coordinator for payroll integration projects and system upgrades.
• Responsible for acquisition setup in Time and Labor Management software.
  • This entails all site/department structures, pay grade setup, and security for all supervisors and/group leads.
• Serves as primary contact for payroll for annual and other audit activities
• Oversees involuntary payroll deductions (child support, garnishments, etc.) when court orders are received, and ensures appropriate payments are made.
• Supports Benefits on Retirement Plans as pertains to Payroll.
  • Reconciles year-end payroll registers to annual profit-sharing payout.
  • Verifies match contribution and compensation memos are correctly calculating each payroll processing
  • Compiles spreadsheets for annual Benefit audit. Provides support as needed.

Company Overview

Springs Window Fashions has been part of the window treatments industry since 1939. Headquartered in Middleton WI, we have over 8,000 associates and 18 locations worldwide.  Our custom window treatments are available in nearly every major retailer, in thousands of designer showrooms and showcased in large commercial buildings. 

Our company is privately owned with products marketed across a broad portfolio of brands including Bali, Graber, SunSetter and Mecho.  Our tagline is “the Best Experience Company.” And it’s more than just a set of words—it represents the essence of who we are. As North America’s premier window covering company, we’re committed to creating the Best Experience for our associates and team members, our consumers and end users, and our channel and business partners.

We are bringing new innovations to the market and have a lot to offer consumers who want to improve their home décor.  Despite COVID, our company is experiencing high growth as consumers spend more time at home and want to redecorate. 

Requirements

Experience and Education:

• Bachelor's Degree in Finance, Accounting, Business, or related field
• 7 years experience processing and reconciling payroll, including expertise with processing multi-state and international payroll
• 2 years experience working in a large, matrix-ed organization 
• 2 years of supervisory experience 

Behavioral Competencies

• Ensures Accountability – Holding self and others accountable to meet commitments
• Drive Engagement – Creating a climate where people are motivated to do their best to help the organization achieve its objectives
• Instill Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Drive Results – Consistently achieving results, even under tough circumstances
• Consumer/Customer Focus – Building strong customer relationships and delivering on customer-centric solutions
• Critical Thinking – Making Sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
• Being Resilient – Rebounding from setbacks and adversity when facing difficult situations
• Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement