SRDC Office Coordinator

Job Title: Office Coordinator

Reports to: Executive Director

Position Summary

The Office Coordinator serves as the initial public point of contact for Springfield Regional Development Corporation (SRDC), one of 12 not-for-profit Regional Development Corporations in Vermont. This individual has the experience and confidence necessary to manage the office, follow instructions and work as a key member of a team that is highly motivated and dedicated to the highest quality of public service in a friendly environment. This is a part-time, on-site position at 25 hours/week.

Essential Functions

• Provide general office and administrative support to the Executive Director and SRDC staff. This involves helping with workflow; greeting the general public; answering phone calls and taking messages as well as managing office email; maintaining daily distribution of office mail; depositing checks and other finance assistance; purchasing office materials and supplies and maintaining office equipment, email server and internet accounts. Maintaining databases, including CRM and other software.
• Financial Administration Assistance: Grant administration assistance with applications, support with loan administration of SRDC Revolving Loan Funds.
• Board of Directors/Membership: organizing and scheduling monthly Board Meetings and Annual Meeting, preparation of meeting minutes; communicating with members and helping to maintain/grow SRDC membership.
• Provide marketing support by preparing office mailings (via regular mail and email); maintaining SRDC’s website, managing social media content and producing quarterly newsletters
• Provide assistance to the Vermont Small Business Development Center (SBDC) Business Advisor and APEX Accelerator Counselor for clerical tasks, responding to calls from potential clients and ordering supplies as needed.
• Other duties as assigned.

Skills Required

• The successful candidate must possess exceptional verbal, written and interpersonal skills
• Excellent customer service and communication skills
• Excellent organization skills and the ability to prioritize calmly and confidently manage numerous tasks simultaneously
• Excellent time management skills with a proven ability to meet deadlines
• Attention to detail and strong typing, filing, spelling and grammatical skills
• In-depth knowledge of Microsoft Office Suite and fluency with internet software (e.g. Quickbooks, Word Press, Slack, Mail Chimp)

Preferred Qualifications

• Previous experience in an organizational support position
• Experience with business relations, banking or finance strongly desired but not required

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

• Hearing and speaking to exchange information; seeing to perform assigned duties; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting objects under 50 lbs.
• This position is housed in an office setting; exposure to dust, humidity and heat occasionally.
• Position may require occasional travel.

This Position Description reflects the assignment of essential functions for this position. It does not identify or restrict the tasks that otherwise may be assigned. It should not be construed as any type of employment contract.

Pay: $23.00 - $25.00 per hour

Work Location: In person

Salary : $23 - $25